Safety and Health
Table of Contents
Injury and Illness Prevention Program
It is the Policy of Page Clearing to make the safety and health of our employees the first consideration in operating our business. Safety and health in our business must be a part of every operation and every employee's responsibility at all levels. It is the intent of Page Clearing to comply with all laws concerning the operation of this business and the health and safety of our employees and the public. To do this, we must constantly be aware of conditions in all work areas that can produce or lead to injuries. No employee is required to work at a job known to be unsafe or dangerous to their health. Your cooperation in detecting hazards, reporting dangerous conditions, and controlling workplace hazards is a condition of employment. Stop what you are doing and inform your supervisor immediately of any situation beyond your ability or authority to correct. Employees will not be disciplined or suffer any retaliation for reporting a safety violation in good faith.
Every employer should have a written Injury and Illness Prevention plan. This is our plan. Please read it carefully. While no plan can guarantee an accident free work place, following the safety procedures set forth in this manual will significantly reduce the risk of danger to you and your co-workers. If at any time you are unclear or need assistance regarding the information contained herein, notify your immediate supervisor or the administration office immediately.
Safety First Priority
The personal safety and health of each employee of Page Clearing is of primary importance. Prevention of occupationally induced injuries and illnesses is of such consequence that it will always be given precedence over operating productivity. To the greatest degree possible, management will provide all mechanical and physical protection required for personal safety and health, but our employees must bear primary responsibility for working safely. A little common sense and caution will prevent most accidents from occurring.
Individual Cooperation Necessary
Page Clearing maintains a safety and health program conforming to the best practices of our field. To be successful, such a program must embody proper attitudes towards injury and illness prevention on the part of supervisors and employees. It requires the cooperation in all safety and health matters, not only of the employer and employee, but between the employee and all co-workers. Only through such a cooperative effort can a safety program in the best interest of all be established and preserved. Safety is no accident; think safety and the job will be safer.
Safety Program Goals
The objective of Page Clearing is a safety and health program that will reduce the number of injuries and illnesses to not only an absolute minimum, but surpassing the best experience of similar operations. Our goal is zero accidents and injuries.
Safety Policy Statement
It is the policy of Page Clearing that accident prevention shall be considered of primary importance in all phases of operation and administration. It is the intention of Page Clearing's management to provide safe and healthy working conditions and to establish and insist upon safe practices at all times by all employees.
The prevention of accidents is an objective affecting all levels of our company and its operations. It is, therefore, a basic requirement that each supervisor make the safety of all employees an integral part of his or her regular management function. It is equally the duty of each employee to accept and follow established safety regulations and procedures.
Every effort will be made to provide adequate training to employees. However, if an employee is ever in doubt about how to do a job or task safely, it is his or her duty to ask a qualified person for assistance. Employees are expected to assist management in accident prevention activities. Unsafe conditions must be reported immediately. Fellow employees that need help should be assisted. Everyone is responsible for the housekeeping duties that pertain to their jobs.
Every injury that occurs on the job, even a slight cut or strain, must be reported to management and/or the Responsible Safety Officer (RSO) as soon as possible. Under no circumstances, except emergency trips to the hospital, should an employee leave the work site without reporting an injury. When you have an accident, everyone is hurt. Please work safely. Safety is everyone's business.
Safety Rules for All Employees
It is the policy of Page Clearing that everything possible will be done to protect you from accidents, injuries, and/or occupational disease while on the job. Safety is a cooperative undertaking requiring an ever-present safety consciousness on the part of every employee. If an employee is injured, positive action must be taken promptly to see that the employee receives adequate treatment. No one likes to see a fellow employee injured by an accident. Therefore, all operations must be planned to prevent accidents.
To carry out this policy, the following rules will apply:
Responsible Safety Officer
The person who is responsible for the Page Clearing safety program is the Responsible Safety Officer (RSO). This person must be someone of sufficient authority to implement the program.
At Page Clearing, there are two employees designated as members of the Company Safety Committee. These members will meet on a regular basis to discuss and evaluate the effectiveness of all company safety programs and policies, and implement any changes that may be necessary to keep all programs and policies current. Minutes from these meetings should be recorded and filed for future reference.
This written plan contains incentives designed to promote employee participation in the safety program. These incentives are not part of your regular compensation and are not intended to discourage you from reporting accidents.
Agreement to Participate
Every employer is required to provide a safe and healthful workplace. Page Clearing is committed to fulfilling this requirement. A safe and healthful workplace is one of the highest priorities of Page Clearing.
The information in this manual constitutes a written injury and illness prevention program. While Page Clearing cannot anticipate every workplace hazard, the following general principals should guide your conduct. To be safe, you must never stop being safety conscious.
Each employee shall read and implement this injury and illness prevention program. If you do not understand any policy, please ask your supervisor.
Employee Safety Suggestions
Please give your written safety suggestions to your supervisor during the safety meetings. All safety suggestions will be discussed at the meeting. The group that consistently has the best safety suggestions will also be recognized. Management is the sole judge of the value of safety suggestions, and will implement as many good suggestions as possible.
Safety and Health Training
Employee safety training is another requirement of an effective injury and illness prevention program. While Page Clearing believes in skills training, we also want to emphasize safety training.
All employees should start the safety training by reading the general code of safe work practices contained in this manual (Chapter 2) and discussing any problems or safety concerns with your direct supervisor.
Training is one of the most important elements of any injury and illness prevention program. Such training is designed to enable employees to learn their jobs properly, bring new ideas to the workplace, reinforce existing safety policies, and put the injury and illness prevention program into action.
Training is required for both supervision and employees alike. The content of each training session will vary, but each session will attempt to teach the following:
Supervisors are also vested with special duties concerning the safety of employees. The supervisors are key figures in the establishment and success of Page Clearing’s injury and illness prevention program. They have primary responsibility for actually implementing the injury and illness prevention program, especially as it relates directly to the workplace.
Supervisors are responsible for being familiar with safety and health hazards to which employees are exposed, how to recognize them, the potential effects of these hazards, and rules and procedures for maintaining a safe workplace.
Supervisors shall convey this information to the employees at the workplace and shall investigate accidents according to the accident investigation policies contained in this manual.
Periodic Safety Training Meetings
Page Clearing will have safety meetings at least once each month. More safety meetings may be necessary during a certain month as a result of changing worksite conditions, job procedures, or previous incidents. The purpose of these meetings is to convey safety information and answer employee questions.
The purpose of most meetings will be to review, in language understandable to every employee, the content of the injury prevention program, special work site hazards, serious concealed dangers, and material safety data sheets. Each month, the RSO will review a portion of the company's safe work practices contained in this booklet, or other safety related information. Whenever a new practice or procedure is introduced into the workplace, it will be thoroughly reviewed for safety.
A sign-up sheet will be passed around each meeting. A copy of the sign-up sheet and any applicable notes will also be placed in the office file. Employee attendance is mandatory; safety training and updates will continue to be a part of our ongoing safety program.
Employee Responsibility for Training
Teaching safety is a two-way street. Page Clearing can preach safety, but only employees can practice safety. Safety education requires employee participation.
Every month, a meeting of all employees will be conducted for the purpose of safety instruction. The employees will discuss the application of the Company's injury and illness prevention program to actual job assignments. They will also read and discuss a section of the manual and review application of general safety rules to specific situations.
Remember, the following general rules apply in all situations:
Employers should communicate to employees their commitment to safety and to make sure that all employees are familiar with the elements of the company safety program. Page Clearing communicates with its employees orally, in the form of directions and statements from your supervisor, written, in the form of directives and this manual, and by example. If you see a supervisor or employee do something unsafe, please tell that person. We sometimes forget actions speak louder than words.
Incident: Any unplanned event that occurs during the performance of work.
First Aid Case: An occupational injury or illness where care given that is not classified as medical treatment according to Occupational Safety and Health Administration (OSHA) Recordkeeping guidelines.
Medical Treatment Case (OSHA Recordable Case): An occupational injury or illness requiring medical treatment as defined by the OSHA Recordkeeping guidelines. Common examples include intrusive procedures (i.e. lancing, stitches, drilling), second or subsequent return visits for treatments of any kind, prescribing medication, broken bones, loss of consciousness, restricted work activities, lost days from work, and welding flash burns of the eye.
Employee: Employees are required to immediately report all incidents upon their occurrence to their supervisor.
Supervisor: Supervisors are responsible for ensuring the medical needs of employees are met when an injury or illness results from an incident at work. When medical needs are satisfied, supervisors are responsible for reporting the event, securing the accident scene, and initiating the incident investigation process.
Safety Committee Members: Members are responsible for coordinating the accident investigation process, coordinating root-cause analysis meetings, and ensuring accident investigation reports are submitted properly and in a timely manner.
Responsible Safety Officer (RSO): The RSO is responsible for supervising the incident reporting and investigation process, distributing reports, and maintaining the incident files.
Management Personnel: Management personnel are responsible for ensuring all incidents are reported and investigated in accordance with company requirements.
Incident Reporting Procedures
All locations are required to have a written reporting process that is communicated to all employees. The reporting process shall include any client requirements.
All incidents shall be verbally reported upon their occurrence to your immediate supervisor. The supervisor will be responsible for reporting all incidents or near misses to the RSO as soon as possible. All incidents shall then be documented on the “Incident and Investigation Report” by the supervisor and submitted to the RSO.
Significant Event Reporting
Significant Incidents must be reported in accordance with this section.
Significant events include:
Responsible Safety Officer Responsibilities:
The information to be communicated for Significant Events includes the following information to the extent possible:
Fatal Event Reporting
In the event of a fatal event certain government agencies, company officials, client/owners, and others as are required to be notified as defined below:
The RSO must be notified before any contact with OSHA regarding the reporting of work related injuries. The general requirements for reporting accidents to OSHA are:
Within eight (8) hours after the death of any employee from a work-related incident or the in-patient hospitalization of three or more employees as a result of a work-related incident.
You must orally report the fatality/multiple hospitalization by telephone or in person to the Area Office of the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor that is nearest to the site of the incident. You may also use the OSHA toll-free central telephone number, 1-800-321-OSHA (1-800-321-6742). If the Area Office is closed, the incident must be reported by using the 800-telephone number.
Accident Prevention Policy Posting
Each employee has a personal responsibility to prevent accidents. You have a responsibility to your family, to your fellow workers, and to the Company. You will be expected to observe safe practice rules and instructions relating to the efficient handling of your work.
Your responsibilities include the following:
A copy of this manual will be available to all employees. It is the policy of Page Clearing to provide a safe and clean workplace and to maintain sound operating practices. Concentrated efforts shall produce safe working conditions and result in efficient, productive operations. Safeguarding the health and welfare of our employees cannot be stressed too strongly.
Accident prevention is the responsibility of all of us. Management and supervisors shall be responsible for continuous efforts directed toward the prevention of accidents. Employees are responsible for performing their jobs in a safe manner.
The observance of safe and clean work practices, coupled with ongoing compliance of all established safety standards and codes, will reduce accidents and make our company a better place to work.
Substance Abuse Program and Policy
It is the policy of Page Clearing to have a drug-free workplace. All employees are expected to report to work in a drug-free physical and mental condition that will allow them to perform their work in a safe and competent manner. Employees who voluntarily, or through testing prove to have a substance abuse problem may be referred to a community substance abuse program to seek help.
Prohibited/ Illegal Substances
The type of illegal substances prohibited includes, but is not limited to the following:
As part of our substance abuse program, new workers shall be given an initial drug screening/ test. Workers who test positive for drugs or other signs of substance abuse will not be hired. Additionally, random drug testing shall be performed throughout your term of employment at Page Clearing’s discretion, including but not limited to the following:
Workers already employed by Page Clearing who test positive for drugs may be terminated, referred to a community substance abuse program for help, receive disciplinary action, or be reported to local authorities, at the discretion of the employer.
Hazard Identification & Abatement
This written safety and health plan sets out a system for identifying workplace hazards and correcting them in a timely fashion. Please review it carefully with your supervisor. Remember, safety is everyone's responsibility.
The best method to establish a safer workplace is to study past accidents and worker compensation complaints. By focusing on past injuries, Page Clearing hopes to avoid similar problems in the future. Therefore, whenever there is an accident, and in many cases upon review of past accidents, you may be requested to participate in a safety audit interview. During the interview, there will be questions about the nature of the investigation and the workplace safety related to the incident. Please answer these questions honestly and completely. Also, please volunteer any personal observations as well as suggestions for improved workplace safety.
Based upon the study of past accidents and industry recommendations, a safety training program has been implemented. In addition to other preventative practices, there will be a group discussion of the cause of the accident and methods to avoid the type of accidents and injury situations experienced in the past. Work rules will be reviewed and modified based upon the study of these accidents.
In addition to historical information, workplace safety depends on workplace observation. Your supervisor is responsible for inspecting daily your working area before and while you are working, but this does not mean you are no longer responsible for inspecting the workplace also. Each day, before you begin work, inspect the area for any dangerous conditions. Inform your supervisor of anything significant, so other employees and guests are advised. You may also be given written communications regarding unsafe conditions or serious concealed dangers. Review this communication carefully and adjust your workplace behavior to avoid any danger or hazards. If you are unclear or unsure of the significance of this written communication, contact your supervisor and review your planned actions before starting to work. It is better to wait and check, than to go ahead and possibly cause an injury to yourself and others.
Management must provide written notice to employees of any serious concealed dangers of which they have actual knowledge. In addition to providing written notice of all serious concealed dangers to employees, management is required to report serious concealed dangers to either OSHA or an appropriate administrative agency within fifteen days, or immediately if such danger would cause imminent harm, unless the danger is abated.
Merely identifying the problem is not sufficient. The danger must be reported to the appropriate supervisor and the RSO, who will then correct the problem. If the danger cannot be corrected, then all employees will be warned to take protective action so that the danger will not result in any injuries.
In addition to the examination of records, work place safety inspections will occur periodically, when conditions change, or when a new process or procedure is implemented. During these inspections, there will be a review of the injury and illness prevention policy and Page Clearing’s code of safe work practices.
A primary tool used by Page Clearing to identify the areas responsible for accidents is a thorough and properly completed accident investigation. The results of each investigation will be reduced to writing and submitted for review by management, and if the accident resulted in serious injury, to company attorneys.
If the accident resulted in serious injury, the procedure will be directed by the attorneys to provide the most reliable evidence or description legally permissible. All investigations pursuant to the directions of legal counsel will be protected by all applicable privileges, if any.
Every job location will have at least one camera, preferably a video camera, with enough memory or film to take pictures immediately after any accident occurrence.
A written report should be prepared from notes and diagrams made at the scene as near to the actual time of observation as possible. All statements should include the time and date given, and the town or county where the statement was made. If the statement is intended to be used in court proceedings, a suitable jurat is required, otherwise, a simple statement that the description is sworn to be true under penalty of perjury with the date, place and time should be included. All pictures should be similarly identified. Let people know on tape that they are being recorded. Also, make sure that the names and addresses and day and evening phone numbers of all eye witnesses are noted or recorded.
If a formal police report or other official investigation is conducted by any government agency, get the name and badge number of the official, or a business card, and find out when a copy of the official report will be available to the public. If you are requested to make a statement, you have the right to have the company lawyer or representative attend your statement at no cost to you.
A satisfactory accident report will answer the following questions:
Page Clearing maintains records of employee training, hazard identification and abatement, and accident investigation.
OSHA Records Required
Copies of required accident investigations and certification of employee safety training shall be maintained by the Responsible Safety Officer. A written report will be maintained on each accident, injury, or on-the-job illness requiring medical treatment. A record of each such injury or illness is recorded on OSHA Log and Summary of Occupational Injuries Form 300 according to its instructions. Supplemental records of each injury are maintained on OSHA Form 301, or Employers Report of Injury or Illness Form 5020. Every year, a summary of all reported injuries or illnesses is posted no later than February 1, for three months, until April 30, on OSHA Form 301. These records are maintained for five years from the date of preparation.
General Statements on Safety
Page Clearing strives to maintain a safe place to work and to employ safe workers. It is your responsibility to conduct your work in a safe, responsible manner. Immediately report all accidents occurring on Company premises to your supervisor.
Each employee has an individual responsibility to prevent accidents. It is to the benefit of all employees and Page Clearing that you report any situation or condition you believe may present a safety hazard, including any known or concealed dangers in your work area. Page Clearing encourages you to report your concern either to your immediate supervisor, RSO, or to a member of the Safety Committee. The supervisor, RSO, or Safety Committee will take immediate action to investigate the matter.
Proper safety equipment is necessary for your protection. The company provides the best protective equipment it is possible to obtain. Use all safeguards, safety appliances, or devices furnished for your protection and comply with all regulations that may concern or affect your safety. Wear your gear properly - all snaps and straps fastened, cuffs not cut or rolled.
Your supervisor will advise you as to what protective equipment is required for your job. Certain jobs require standard safety apparel and appliances for the protection of the employee. Your supervisor is aware of the requirements and will furnish you with the necessary approved protective appliances.
These items shall be worn and effectively maintained as a condition of your continued employment and part of our mutual obligation to comply with OSHA:
Smoking and Fire Safety
Fire is one of the worst enemies of any facility. Learn the location of the fire extinguishers and learn how to properly and effectively use them. You can help prevent fires by observing the following smoking rules:
Code of Safe Work Practices
Safety and health in our business must be a part of every operation. Page Clearing is a company that is committed to protecting employees, clients and the general public on all our projects. It is the intention of our management to provide a safe and healthy work environment and to establish and require safe practices by our employees at all times.
We believe our people are our greatest asset. For that reason, the personal safety and health of each employee of our company is of primary importance. Prevention of injuries and illness is of such significance that it will always be given precedence over operating productivity. Therefore, all of our employees must comply with the following code of safe work practices in order to foster a safety culture for our business.
General Fire Safety
Our local fire department is well acquainted with our facility, its location and specific hazards. In addition, portable fire extinguishers are provided in adequate number and type and are located throughout the facility. Fire extinguishers are mounted in readily accessible locations. Fire extinguishers are recharged regularly and the date of last inspection noted on their tags. All employees are periodically instructed in the use of extinguishers and fire protection procedures. Notify a supervisor of any damage to fire protection equipment.
Before operating any machine, every employee must have completed a training program on safe methods of machine operations. It is the primary purpose of supervision to ensure that employees are following safe machine operating procedures. There will be a regular program of safety inspection of machinery and equipment.
All machinery and equipment must be kept clean and properly maintained. There must be sufficient clearance provided around and between machines to allow for safe operations, set up, servicing, material handling, and waste removal. All equipment and machinery should be securely placed and anchored when necessary, to prevent tipping or other movement that could result in personal injury.
There must be a power shut-off switch within reach of the operator's position at each machine. Electrical power to each machine shall be capable of being locked out for maintenance, repair, or security. The non-current carrying metal parts of electrically operated machines must be bonded and grounded.
The foot-operated switches are guarded and/or arranged to prevent accidental actuation by personnel or falling objects. All manually operated valves and switches controlling the operation of equipment and machines must be clearly identified and readily accessible.
All EMERGENCY stop buttons are colored RED. All the pulleys and belts which are within 7 feet of the floor or working level are properly guarded. All moving chains and gears must be properly guarded. All splash guards mounted on machines that use coolant must be positioned to prevent coolant from splashing the employees.
The supervisor will instruct every employee in the work area on the methods provided to protect the operator and other employees in the machine area from hazards created by the operation of a machine, such as nip points, rotating parts, flying chips, and sparks. The machinery guards must be secure and arranged so they do not present a hazard.
All special hand tools used for placing and removing material must protect the operator's hands. All revolving drums, barrels, and containers should be guarded by an enclosure that is interlocked with the drive mechanisms, so that revolution cannot occur unless the guard enclosure is in place. All arbors and mandrels must have firm and secure bearings and be free of play. Machines should be constructed so as to be free from excessive vibration when the size tool is mounted and run at full speed.
If the machinery is cleaned with compressed air, the air must be pressure controlled and personal protective equipment or other safeguards used to protect operators and other workers from eye and bodily injury. All fan blades should be protected by a guard having openings no larger than 1/2 inch when operating within 7 feet of the floor.
Saws used for ripping equipment must be installed with anti-kickback devices and spreaders. All radial arm saws must be arranged so that the cutting head will gently return to the back of the table when released.
All machinery or equipment capable of movement must be de-energized or disengaged and blocked or locked out during cleaning, servicing, adjusting, or setting up operations, whenever required. The locking-out of the control circuits in lieu of locking-out main power disconnects is prohibited. All equipment control valve handles must be provided with a means for locking out. The lock-out procedure requires that stored energy (i.e. mechanical, hydraulic, air) be released or blocked before equipment is locked out for repairs. Employees must check the safety of the lockout by attempting a start up after making sure no one is exposed.
Where the power disconnect does not also disconnect the electrical control circuit, the appropriate electrical enclosures must be identified. The control circuit can also be disconnected and locked out.
Welding, Cutting, and Brazing
Only authorized and trained personnel are permitted to use welding, cutting, or brazing equipment.
The open circuit (No Load) voltage of arc welding and cutting machines must be as low as possible and not in excess of the recommended limits. Under wet conditions, automatic controls for reducing no-load voltage must be used. Grounding of the machine frame and safety ground connections of portable machines must be checked periodically. Electrodes must be removed from the holders when not in use. All electric power to the welder must be shut off when no one is in attendance.
Suitable fire extinguishing equipment must be available for immediate use before starting to ignite the welding torch. The welder is strictly forbidden to coil or loop welding electrode cable around his/her body.
If welding machines become wet, they must be thoroughly dried and tested before being used. All work and electrode lead cables must be frequently inspected for wear and damage, and replaced when needed. All connecting cable lengths must have adequate insulation. When the object to be welded cannot be moved and fire hazards cannot be removed, shields must be used to confine heat, sparks and slag.
Fire watchers will be assigned when welding or cutting is performed in locations where a serious fire might develop. All combustible floors must be kept wet, covered by damp sand, or protected by fire-resistant shields. When floors are wet down, personnel should be protected from possible electrical shock.
When welding is done on metal walls, precautions must be taken to protect combustibles on the other side. Before hot work is begun, used drums, barrels, tanks, and other containers must be so thoroughly cleaned that no substances remain that could explode, ignite, or produce toxic vapors. It is required that eye protection helmets, hand shields, and goggles meet appropriate standards.
Compressed gas cylinders should be regularly examined for obvious signs of defects, deep rusting, or leakage. Use care in handling and storing cylinders, safety valves, relief valves, and the like, to prevent damage. Precaution must be taken to prevent mixture of air or oxygen with flammable gases, except at a burner or in a standard torch. Only approved apparatus (torches, regulators, pressure-reducing valves, acetylene generators, manifolds) may be used. Cylinders must be kept away from sources of heat. It is prohibited to use cylinders as rollers or supports. Empty cylinders must be appropriately marked, their valves closed, and valve-protection caps on. Oxygen and acetylene cylinders must be stored a minimum of 20 feet apart.
Signs reading: DANGER - NO SMOKING, FLAMES, OR OPEN LIGHTS, or equivalent must be posted. Cylinders, cylinder valves, couplings, regulators, hoses, and other apparatus must be kept free of oily or greasy substances. Care must be taken not to drop or strike cylinders.
Unless secured on special trucks, all regulators must be removed and valve-protection caps put in place before moving cylinders. All cylinders without fixed hand wheels must have keys, handles, or non-adjustable wrenches on stem valves when in service. Liquefied gases must be stored and shipped valve-end up with valve covers in place. Before a regulator is removed, the valve must be closed and gas released from the regulator. All employees are instructed never to crack a fuel-gas cylinder valve near sources of ignition. Red is used to identify the acetylene (and other fuel-gas) hose, green for oxygen hose, and black for inert gas and air hose. All pressure-reducing regulators must be used only for the gas and pressures for which they are intended.
Employees exposed to the hazards created by welding, cutting, or brazing operations must be protected with personal protective equipment and clothing. Check for adequate ventilation where welding or cutting is performed. When working in confined spaces, environmental monitoring tests should be taken and means provided for quick removal of welders in case of emergency.
Compressors and Compressed Air
All compressors must be equipped with pressure relief valves and pressure gauges. All compressor air intakes must be installed and equipped to ensure that only clean, uncontaminated air enters the compressor. Every air receiver must be provided with a drain pipe and valve at the lowest point for the removal of accumulated oil and water. Compressed air receivers must be periodically drained of moisture and oil. All safety valves shall be tested frequently and at regular intervals to determine whether they are in good operating condition. The inlet of air receivers and piping systems must be kept free of accumulated oil and carbonaceous materials.
Compressed Gas and Cylinders
Cylinders with a water weight capacity over 30 pounds must be equipped with means for connecting a valve protector device, or with a collar or recess to protect the valve. Cylinders must be legibly marked to identify clearly the gas contained. Compressed gas cylinders should be stored only in areas which are protected from external heat sources such as flame impingement, intense radiant heat, electric arcs, or high temperature lines. Cylinders must not be located or stored in areas where they will be damaged by passing or falling objects or subject to tampering by unauthorized persons.
Cylinders must be stored or transported in a manner to prevent them from creating a hazard by tipping, falling, or rolling. All cylinders containing liquefied fuel gas must be stored or transported in a position so that the safety relief device is always in direct contact with the vapor space in the cylinder. Valve protectors must always be placed on cylinders when the cylinders are not in use or connected for use. All valves must be closed off before a cylinder is moved, when the cylinder is empty, and at the completion of each job.
Low pressure fuel-gas cylinders must be checked periodically for corrosion, general distortion, cracks, or any other defect that might indicate a weakness or render them unfit for service. The periodic check of low pressure fuel-gas cylinders includes a close inspection of the cylinder's bottom.
Hoists and Auxiliary Equipment
Every overhead electrical hoist shall be equipped with a limit device to stop the hook travel at its highest and lowest points of safe travel. Check these limits without a load to ensure the device is working correctly. Each hoist should automatically stop and hold any load up to 125 percent of its rated load if its actuating force is removed. Check this periodically under controlled conditions. Make sure that the rated load of each hoist is legibly marked and visible to the operator. Stops should be provided at the safe limits of travel for trolley hoists.
The controls of hoists should be plainly marked to indicate direction of travel or motion. Every cage-controlled hoist must be equipped with an effective warning device. Close-fitting guards or other suitable devices should be installed on hoists to assure hoist ropes will be maintained in the sheave grooves.
All hoist chains or ropes must be of sufficient length to handle the full range of movement for the application, while maintaining two full wraps on the drum at all times.
All nip points or contact points between hoist ropes and sheaves which are permanently located within 7 feet of the floor, ground, or working platform must be guarded. It is prohibited to use chains or rope slings that are kinked or twisted.
The operator should avoid carrying loads over people. Only employees who have been trained in the proper use of hoists are allowed to operate them.
Only trained personnel shall be allowed to operate industrial trucks. Lift Truck operating rules will be strictly enforced. When operating any industrial truck, substantial overhead protective equipment will be provided on high lift rider equipment.
Each industrial truck must have a warning horn, whistle, gong, or other device which can be clearly heard above the normal noise in the area where operated. Before using a forklift, check that the brakes on each industrial truck are capable of bringing the vehicle to a complete and safe stop when fully loaded. The parking brake must effectively prevent the vehicle from moving when unattended. When motorized hand and hand/rider trucks are operated, and when the operator releases the steering mechanism, make sure that both of the brakes are applied and power to the motor shut off. Maintenance records are available so that a driver can check on prior servicing.
When an industrial truck operates in areas where flammable gases, vapors, combustible dust, or ignitable fibers may be present in the atmosphere, the vehicle must be approved for such locations with a tag showing such approval posted on the vehicle.
Industrial trucks with internal combustion engines, operated in buildings or enclosed areas, should be carefully checked to ensure that the operation of the vehicle does not cause harmful concentration of dangerous gases or fumes.
In any spraying operation there should be adequate ventilation before starting a spraying job. As to the conditions of the area where the spray job is to be done, consideration should be taken before beginning work.
If the area is enclosed, does it require mechanical ventilation? Before working, make sure that the area is free of combustible materials and that there is "No Smoking" signs adequately posted and easily seen. If mechanical ventilation is provided when spraying in enclosed areas, air should not be recalculated so as to avoid contamination. There should be adequate space and ventilation for all drying areas.
In an enclosed area, spray operations must be at least 20 feet from flames or sparks, any operating electrical motors, and other ignition sources. The spray area should be free of any hot surfaces. Any solvent used in the cleaning process should not have a flash point of 100 degrees or less. If portable lamps are used to illuminate the spray areas they must be approved for the location and must be suitable for use in a hazardous area.
Approved respiratory equipment will be provided and must be used when appropriate during spraying operations.
Before entry into a confined space, all impellers, agitators, or other moving equipment contained in the confined space must be locked-out. Ventilation must be either natural or mechanically provided into the confined space. All hazardous or corrosive substances that contain inert, toxic, flammable, or corrosive materials must be valved off, blanked, disconnected, and separated. Atmospheric tests should be performed to check for oxygen content, toxicity, and explosive concentration. Atmospheric tests must be performed on a regular basis in a confined area where entry is required.
The area must also be checked for decaying vegetation or animal matter that could produce methane. Adequate lighting must be provided within the space. If the confined area is located below the ground or near where motor vehicles are operating, care must be taken that vehicle exhaust or carbon monoxide does not enter the space.
When personnel enter a confined area, assigned safety standby employees must be in the immediate area. They must be alert to the work being done, able to sound an alarm if necessary, and to render assistance. These standby employees must be trained to assist in handling lifelines, respiratory equipment, cardiopulmonary resuscitation (CPR), first aid, and be able to employ rescue equipment that will remove the individual from the confined area. Standby personnel should be in teams of two during such an operation or else within the vicinity if working separately. There must also be an effective communication system utilized while the operation is occurring.
When equipment which utilizes oxygen, such as salamanders, torches, or furnaces, is used in a confined space, adequate ventilation must be provided to guarantee oxygen content and combustion for the equipment. When this equipment is used, adequate measures must be taken to assure that exhaust gases are vented outside the enclosure. When gas welding or burning is used, hoses must be checked for leaks. Compressed bottled gas must be outside the area and torches must be lit outside the area also. The atmosphere must be tested each time before lighting a torch.
All employees must be aware of the hazards involved when working with chemicals and the remedies that need to be used when an accident does occur. A training program will give instructions on how to handle the chemical being used and first aid to be applied to victims of chemical exposure.
First aid and caution signs will be conspicuously posted so as to alert individuals on a constant basis. Charts identifying the chemicals utilized in the workplace, their symptoms, and effects must also be posted. The workers must know what the acceptable level of exposure to a chemical is and what safety systems must be in place when working with a chemical. Employees should also be aware of less harmful chemical products which may be available and they must ensure that facilities are adequately ventilated when using chemicals on the premises.
In the area of operation where the welding is taking place, the welder must ensure adequate ventilation is available, know if a respirator is required, and if exposure time or other means will suffice as a safe and adequate measure when welding as to the fumes that will be emitted. Welders should also be supplied with protective clothing and a flash shield during welding operations.
When forklifts and other vehicles are used in buildings or other enclosed areas, carbon monoxide levels must be kept below maximum acceptable concentration.
Noise levels also present a potential hazard. Noise levels within a facility must be at acceptable levels and if not, steps must be taken to reduce the level using recommended engineering controls.
When fibrous materials such as asbestos are being handled, the necessary precautions must be taken to protect the employee from the material. The material must be labeled along with signs conspicuously posted that these materials are being used in the area. Employees should be aware of effective methods used to prevent emission of airborne asbestos fibers, silica dust, and other similar hazardous materials. Some of the recommended methods of controlling the emission of these materials are by using water and vacuuming rather than blowing and sweeping the materials.
Machinery such as grinders, saws, and other tools that produce a fine airborne dust and are used in enclosed spaces must be vented. In any ventilation system, the system should be designed and operated at an airflow and volume necessary for proper application and effectiveness. In the design of the ventilation system, the ducts and belts must be free of obstructions and slippage.
As with all operations, there must be written standards on the procedures for the equipment, description of the job task, usage of the protective equipment provided, such as the selection and use of respirators, and when they are needed.
Any water that is provided to an employee throughout the facility should be clearly identified as to whether it is for drinking, washing or cooking. All restrooms must be kept clean and sanitary.
Employees should be screened before taking positions that may expose them to hazards they are not physically capable of handling. An employee who takes an assignment which requires physical labor must be trained to lift heavy loads properly so as not to damage themselves physically.
If the work assignment involves dealing with equipment that produces ultra-violet radiation, the employee must be properly protected or given the correct protective clothing.
An employee posted to an assignment on a roadway where there is heavy traffic must be given the designated protective clothing (bright colored traffic orange or green warning vest) and safety training regarding the hazards of this job.
Hazardous Chemical Exposures
In any company which utilizes chemical substances, a training program on the handling, hazards, storage, exposure risks, symptoms of chemical exposure, and first aid needs to be part of any new employees training. There must also be follow-up training sessions as to any new chemical or processes that may be initiated by the company. Follow-up training sessions act as a reinforcement of safety standards that need to be followed on a daily basis.
In a training program, employees will learn acceptable levels of chemical exposure, proper storage and labeling of chemicals, and usage of protective clothing and equipment for handling chemicals. They will also learn about potential fire and toxicity hazards, when not to have a chemical in a confined area or to store in closed containers, usage of eye wash fountains and safety showers, and the necessary posting of open and dangerous areas. It is important that an employee recognize the Threshold Limit Values or Permissible Exposure Limits of airborne contaminants and physical agents in the workplace.
A procedural manual or set of instructions must be part of the program with periodic inspections that clearly indicate whether an employee may be mishandling a chemical or endangering himself or others. Part of the manual or procedures must establish a standard of when and how to deal with chemical spills, neutralizing, and disposing of spills or overflows. These procedures must also be posted in an area that is easily accessible for reference usage.
First aid training and equipment will be routine in any facility where chemicals are used. Employees must know how to handle equipment in emergency situations, what equipment needs to be used, and whether the equipment is adequate for the situation.
Respirators may be used either as protective safety equipment or for emergency usage. Therefore, the employee should recognize that respirators need to be stored in a clean, sanitary, and convenient location and inspected on a regular basis. Also, the employee should know what respirators are approved by the National Institute for Occupational Safety and Health (NIOSH) for their particular applications.
With a first aid program, an employee will recognize when a problem may be occurring by exposure to a chemical ranging from headaches, nausea, or dermatitis problems to other factors of discomfort when they use solvents or chemicals.
Ventilation is another major factor in the design of any facility. Whether by natural means or mechanical, the system must be designed to control dusts, fumes, solvents, gases, smokes, or vapors which may be generated in the workplace. It is also important that a medical or biological monitoring system be in operation as part of the safety standards. If internal combustion engines are used in the facility or if there is a chance of leakage or mixture with a chemical that could create a toxic gas, atmospheric gas levels must be monitored. If toxic chemicals are used and stored in the facility, they should be located in an isolated area to guarantee safety.
Hazardous Substances Communication
When hazardous substances are used in the workplace, a hazard communication program dealing with Material Safety Data Sheets (MSDS), labeling, and employee training will be in operation. MSDS materials will be readily available for each hazardous substance used. An annual training program on dealing with hazardous materials will be used to keep employees informed.
The program will include an explanation of what an MSDS is and how to use and obtain one; MSDS contents for each hazardous substance or class of substances; explanation of the "Right to Know"; identification of where employees can see the employer's written hazard communication program and where hazardous substances are present in their work area; the health hazards of substances in the work area, how to detect their presence, and specific protective measures to be used.
The workplace will be aware of the OSHA Electrical Safety Standards and will comply with the same. Non-Qualified Employees will be required to report any hazard to life or property that is observed in connection with a job, electrical equipment, or lines.
Non-Qualified Employees will be expected to make preliminary inspections or appropriate tests to determine conditions before starting work. When equipment or lines are to be serviced, maintained, or adjusted, employees must be aware of open switches.
Lockouts must be tagged whenever possible.
Equipment, such as electrical tools or appliances, must be grounded or of the double insulated type. Extension cords being used must have a grounding conductor. The workplace supervisor must be aware if multiple plug adapters are prohibited.
In wet or damp locations, electrical tools and equipment must be appropriate for the use or location, or otherwise protected.
The location of electrical power lines and cables (overhead, underground, under floor, other side of walls) must be determined before digging, drilling, or similar work is begun.
All metal measuring tapes, ropes, hand lines, or similar devices with metallic thread woven into the fabric are prohibited for use where they could come in contact with energized parts of equipment or circuit conductors.
The use of metal ladders is prohibited in areas where the ladder or the person using the ladder could come in contact with energized parts of equipment, fixtures, or conductors.
Use ground-fault circuit interrupters or an Assured Equipment Grounding Conductor Program for each temporary 15 or 20 ampere, 120 volt AC circuit at all locations.
Qualified Electricians must be aware of the following:
Exposed wiring and cords with frayed or deteriorated insulation must be repaired or replaced.
Clamps or other securing means must be provided on flexible cords or cables at plugs, receptacles, tools, or equipment. The cord jacket must be held securely in place.
All cord, cable, and raceway connections must be intact and secure.
All disconnecting switches and circuit breakers must be labeled to indicate their use or equipment served.
A means for disconnecting equipment must always be opened before fuses are replaced.
All interior wiring systems must include provisions for grounding metal parts or electrical raceways, equipment, and enclosures.
All electrical raceways and enclosures must be fastened securely in place.
All energized parts of electrical circuits and equipment must be guarded against accidental contact by approved cabinets or enclosures.
Sufficient access and working space will be provided and maintained around all electrical equipment to permit ready and safe operations and maintenance.
All unused openings (including conduit knockouts) in electrical enclosures and fittings must be closed with appropriate covers, plugs, or plates.
Electrical enclosures such as switches, receptacles, or junction boxes must be provided with tight-fitting covers or plates.
Disconnecting switches for electrical motors in excess of two horsepower (hp) must be capable of opening the circuit when the motor is in a stalled condition without exploding. (Switches must be horsepower rated equal to or in excess of the motor hp rating).
Low voltage protection must be provided in the control device of motor driven machines or equipment which could cause injury from inadvertent starting.
A motor disconnecting switch or circuit breaker must be located within sight of the motor control device. Motors: a) must be located within sight of their controller; b) must have their controller disconnecting means capable of being locked in the open position; c) or must have separate disconnecting means installed in the circuit within sight of the motor. A controller for a motor in excess of two horsepower must be rated equal to but not in excess of the motor it services.
Employees who regularly work on or around energized electrical equipment or lines will be instructed in CPR methods.
Employees will be trained on how to work on energized lines or equipment over 600 volts.
Engineering controls will be used to reduce excessive noise levels. When engineering controls are not feasible, administrative controls (i.e., worker rotation) will be used to minimize individual employee exposure to noise. An ongoing preventive health program will be utilized to educate employees in safe levels of noise, exposure, effects of noise on their health, and use of personal protection. Approved hearing protective equipment (noise attenuating devices) will be available to every employee working in areas where continuous noise levels exceed 85 dB. To be effective, ear protectors must be properly fitted and employees will be instructed in their use and care.
Where flammable liquids are used, employees will be trained to deal with spillage during fueling operations, how it is to be cleaned, the types and designs of fueling hoses and the specific types of fuel it can handle, whether fueling is being done with a nozzle that is a gravity flow system or self-closing, how to avoid spills and recognition that if a spill does occur, and how to safely restart an engine.
Employees must be aware that an open flame or light near any fuel is prohibited when fueling or the transfer of fuel is occurring. "NO SMOKING" signs will be posted clearly.
Substances that are transported through piping need to be identified by color or labeling. Signs must be posted identifying the substance being transported through the pipes as to whether it is hazardous and where turn-off valves, connections, and outlets are located. All tags used for labeling will be of a durable material with distinguishable and clearly written print.
In the handling of materials, employees must know the following:
Transporting Employees and Materials
When employees are transporting either employees or materials, they must have an operator's license for that classification of vehicle and be certified or trained in the operation of that vehicle. For a safety program to be effective, they must also have knowledge of first aid courses and safety equipment, as well as the vehicle and how it operates.
Safety measures to ensure passenger safety should be observed. When cutting tools with sharp edges are carried in the passenger compartment, they must be placed in closed boxes or secured containers. Road flares, two reflective type triangles, and a fire extinguisher must be part of the standard emergency equipment carried in the vehicle at all times.
With the introduction of computers into the workplace, new areas of physical debilitation have been recognized. These new potential hazards have required a redesigning of both the workplace and how employees work.
Furniture will be adjustable, positioned, and arranged to minimize strain on all parts of the body. The glare of a computer screen may be minimized by a glare screen to prevent eye strain. Repetitive motions can harm back, shoulders, neck, wrists and other parts of the body so employees will not proceed with a task when they are physically feeling impairment.
With the operation of cranes, there are several functional areas to be considered. Cranes should be inspected on an annual basis with the inspection report available when a question arises. The crane must be utilized in an operation which does not violate OSHA regulations. Cranes will be visually inspected for defective components prior to any use. Electrically operated cranes will be effectively grounded, preventive maintenance established, operating controls clearly identified, a fire extinguisher provided at the operator's station, rated capacity visibly marked, an audible warning device mounted on the crane, and have sufficient illumination. Crane design shall be such that the boom will not fall over backwards when equipped with boom stops.
Page Clearing is required to post certain employment related information. Posters are displayed in the shop where employees can find the following required information:
In addition to some of the above listed notices, a copy of the injury prevention program, a log and summary of Occupational Injuries and Illnesses, a copy of Page Clearing code of Safe Work Practices, and a Fire Prevention and Evacuation Plan will be available.
In addition to these required safety postings, emergency numbers are maintained in the shop.
In cases of a real emergency, call 911. State your name and the nature and exact location of the emergency. Answer all questions completely. DO NOT use 911 for routine or non-emergency calls to police or fire departments.
Licenses and Permits
In addition to other postings required by law, Page Clearing maintains a copy of all necessary business licenses, permits, and notices required by the National Labor Relations Board or other governmental bodies, notices of citations during abatement periods, and other required information which are posted during the appropriate times in the shop.
Personal Protective Equipment
Where there is a danger of flying particles or corrosive materials, employees must wear protective goggles and/or face shields provided by Page Clearing.
Employees are required to wear safety glasses at all times in areas where there is a risk of eye injuries such as punctures, contusions, or burns. Employees who need corrective lenses are required to wear only approved safety glasses, protective goggles, or other medically approved precautionary procedures when working in areas with harmful exposures or risk of eye injury.
Employees are required to wear protective gloves, aprons, shields, and other means provided in areas where they may be subject to cuts, corrosive liquids, and/or harmful chemicals.
Hardhats must be worn in areas subject to falling objects, and at all times while at construction sites.
Appropriate footwear must be worn in an area where there is any risk of foot injuries from hot, corrosive, poisonous substances, falling objects, crushing, or penetrating action.
When necessary, employees must use the approved respirators which are provided for regular and emergency use.
All safety equipment must be maintained in sanitary condition and ready for use. Report any defective equipment immediately.
An eye wash facility is located inside the shop. If any irritant gets into an employee's eyes, call for medical assistance immediately and flush the eye out with clean water.
A shower may be provided for emergencies. Ask your supervisor for more details on use of this facility, if available.
Food may not be eaten in work areas or in places where there is any danger of exposure to toxic materials or other health hazards. Ask your supervisor to identify safe eating places.
In cases where the noise level exceeds certain levels, ear protection is required.
In cases of cleaning toxic or hazardous materials, protective clothing provided must be worn.
At Page Clearing, hardhats are required at all times, excluding office areas and inside enclosed cabs of equipment.
Sometimes a person fails to wear a hardhat, either through forgetfulness or through underestimating the risk of head injury which can be prevented by wearing one. Remember that all it takes is a carelessly dropped tool or piece of material coming down on your head to cause severe injury or even death. There are a number of workers disabled with various type of head injuries and vision problems because they didn't wear a hardhat.
When you wear a hardhat, wear it right. Keep it squarely on your head with the inside band properly adjusted. See you supervisor if you’re having trouble adjusting the hardhat. Cowboy type hardhats are not approved by Page Clearing.
Work sites must be clean and orderly. Work surfaces must be kept dry or appropriate means taken to assure the surfaces are slip-resistant. Spills must be cleaned up immediately. All combustible scrap, debris, and waste must be stored safely and removed promptly. Metallic or conductive dust must be prevented from entering or accumulating on or around electrical enclosures or equipment.
Waste containers must be covered. Oily and paint soaked rags are combustible and should be discarded in sealable metal containers only.
All oil and gas fired devices should be equipped with flame failure controls that will prevent flow of fuel if pilots or main burners are not working. Ask your supervisor where these controls are located.
Make sure all pits and floor openings are either covered or otherwise guarded.
All aisles and passageways must be kept clear. Also, aisles and passageways should be clearly marked. Wet surfaces must be covered with non-slip material and all holes properly covered or marked with warning guards.
All spills must be cleaned up immediately and a caution sign placed on all wet or drying surfaces.
In cases of passageways used by forklifts, trucks, or other machinery, use a separate aisle for walking, if available. If no separately marked aisle is available, use extreme caution. Remember, walking in a passageway used by machinery is like walking in the middle of a street used by cars. You may have the right of way, but the heavier vehicle can't always see you and can't always stop in time. The key to moving around in such circumstances is to stop, look, and listen and then to move when there is no danger. Make eye contact with the drivers of moving vehicles so that you know that they know you are there.
Equipment must be properly stored so that sharp edges do not protrude into walkways. Changes in elevations must be clearly marked, as must passageways near dangerous operations like welding, machinery operation, or painting. If there is a low ceiling, a warning sign must be posted. If the walkway or stairway is more than thirty inches above the floor or ground, it must have a guardrail.
If an employee is aware of any breach of these standards, please inform the workplace supervisor.
Floor and Wall Openings
Be careful when working near floor and wall openings. All floor openings (holes) should be guarded by a cover, guardrail, or equivalent barrier on all sides except at the entrance to stairways and ladders. Toe boards must be installed around the edges of a permanent floor opening. Skylights must be able to withstand at least 200 pounds pressure. Glass used in windows, doors, and walls (including glass block) must be able to withstand a human impact and if required by code, be shatterproof "safety glass." Before beginning work at a new location, inspect it to ensure that all floor openings which must remain open, such as floor drains, are covered with grates or similar covers. In roadways and driveways, covers with capacity to support without failure twice the maximum axle load of the largest vehicle expected to cross over the cover shall be used. Be sure that there are at least two fire emergency exits accessible from your location at all times.
Fire extinguishers must remain accessible at all times.
Means of egress should be kept unblocked, well-lighted, and unlocked during work hours. Excessive combustibles may be not stored in work areas.
Aisles and hallways must be kept clear at all times. Designated employees have been trained to respond to a fire or other emergency. Workplaces are to be kept free of debris, floor storage, and electrical cords.
Adequate aisle space is to be maintained. File cabinet drawers should be opened one at a time and closed when work is finished.
Proper lifting techniques are to be used by employees to avoid over exertion and strain when carrying loads. No alcohol or any intoxicating substance may be consumed prior to or during work.
Drive safely. If vehicles are used during the work day, seat belts and shoulder harnesses are to be worn at all times. Vehicles must be locked when unattended to avoid criminal misconduct. Do not exceed the speed limit. Vehicles must be parked in legal spaces and must not obstruct traffic. Defensive driving must be practiced by all employees. Employees should park their vehicles in well-lit areas at/or near entrances to avoid criminal misconduct.
Work safely when repairing vehicles. Where tires are mounted and/or inflated on drop center wheels, a safe practice procedure must be posted and enforced. Where tires are mounted and/or inflated on wheels with split rims and/or retainer rings, a safe practice procedure must be posted and enforced. Each tire inflation hose must have a clip-on chuck with at least 24 inches of hose between the chuck and an in-line hand valve and gauge. The tire inflation control valve should automatically shut off the air flow when the valve is released. A tire restraining device such as a cage, rack or other effective means must be used while inflating tires mounted on split rims or rims using retainer rings.
Employees are strictly forbidden from taking a position directly over or in front of a tire while it's being inflated. Proper lifting techniques must be used by employees to avoid over-exertion when lifting packages.
All work sites must be clean and orderly. All work surfaces must be kept dry or appropriate means taken to assure that surfaces are slip-resistant. All spill materials or liquids should be cleaned up immediately and combustible scrap, debris, and waste stored safely and removed from the work site promptly.
Any accumulations of combustible dust must be routinely removed from elevated surfaces including the overhead structure of buildings. Combustible dust should be cleaned up with a vacuum system to prevent the dust going into suspension. Metallic or conductive dust must be prevented from entering or accumulating on or around electrical enclosures or equipment.
Covered metal waste cans are provided for oily and paint-soaked waste. Use them. All oil and gas fired devices must be equipped with flame failure controls that will prevent flow of fuel if pilots or main burners are not working.
Washing facilities are provided, so wash your hands after handling materials.
Faulty or improperly used hand tools are a safety hazard. All employees shall be responsible for ensuring that tools and equipment (both company and employee-owned) used by them or other employees at their workplace are in good condition. Hand tools such as chisels, punches, etc., which develop mushroom heads during use, must be reconditioned or replaced as necessary. Broken or fractured handles on hammers, axes, and similar equipment must be replaced promptly. Worn or bent wrenches should be replaced regularly. Appropriate handles must be used on files and similar tools.
Appropriate safety glasses, face shields, etc., must be worn while using hand tools or equipment which might produce flying materials or be subject to breakage. Eye protection must be worn when driving in nails.
Check your tools often for wear or defect. Jacks must be checked periodically to assure they are in good operating condition. Tool handles must be wedged tightly into the heads of tools. Tool cutting edges should be kept sharp enough so the tool will move smoothly without binding or skipping. When not in use, tools should be stored in a dry, secure location.
Check ladders each and every time before you climb. Ladders should be maintained in good condition: joints between steps and side rails should be tight; hardware and fittings securely attached; and movable parts operating freely without binding or undue play. Non-slip safety feet are provided on each ladder. Ladder rungs and steps should be free of grease and oil. Employees are prohibited from using ladders that are broken, missing steps, rungs, or cleats, or that have broken side rails or other faulty equipment.
It is prohibited to place a ladder in front of doors opening toward the ladder except when the door is blocked open, locked, or guarded. It is prohibited to place ladders on boxes, barrels, or other unstable bases to obtain additional height. Face the ladder when ascending or descending.
Be careful when you climb a ladder. Do not use the top step of ordinary stepladders as a step. When portable rung ladders are used to gain access to elevated platforms, roofs, etc., the ladder must always extend at least 3 feet above the elevated surface.
It is required that when portable rung or cleat type ladders are used, the base must be placed so that slipping will not occur, unless it is lashed or otherwise held in place.
All portable metal ladders must be legibly marked with signs reading "CAUTION" - "DO NOT USE AROUND ELECTRICAL EQUIPMENT." Employees are prohibited from using ladders as guys, braces, skids, gin poles, or for other than their intended purposes. Only adjust extension ladders while standing at a base (not while standing on the ladder or from a position above the ladder). Metal ladders should be inspected for tears and signs of corrosion.
Portable Power Tools
Portable power tools pose a special danger to employees because they are deceptively small and light, yet they can do great bodily harm if used improperly or poorly maintained. These rules apply to all power tools, but are especially important when handling portable saws, drills, and power screw drivers.
Check your equipment before you use it. All grinders, saws, and similar equipment should be equipped with appropriate safety guards. Power tools should not be used without the correct shield, guard, or attachment recommended by the manufacturer.
Portable circular saws must be equipped with guards above and below the base shoe. Circular saw guards should be checked periodically and before each use to assure they are not wedged up, as a result leaving the lower portion of the blade unguarded.
All rotating or moving parts of equipment should be guarded to prevent physical contact. All cord-connected, electrically-operated tools and equipment should be effectively grounded or of the approved double insulated type. Effective guards must be in place over belts, pulleys, chains, sprockets, on equipment such as concrete mixers, air compressors, etc. If portable fans are provided, they must be equipped with full guards or screens having openings 1/2 inch or less.
Do not attempt to lift heavy objects without proper equipment. Hoisting equipment will be made available for lifting heavy objects, with hoist ratings and characteristics appropriate for the task.
Power tools are either battery operated or wired. If battery operated, don't under-estimate their power. A small electric drill or power screw driver can cause a severe injury if it lands in the wrong place. While not usually a shock hazard, the battery pack contains toxic chemicals and does emit a low voltage electric current. Don't drop or incinerate the battery pack or a tool with a self-contained power source.
Hard wired equipment can be portable or fixed. Typically used with extension cords, the more powerful hard wired equipment presents a double safety problem: the actual equipment plus its electrical power source. Ground fault circuit interrupters (GFCI) type circuit breakers must be installed on all electrical 15 and 20 ampere circuits where hand tools may be used. Pneumatic and hydraulic hoses on power-operated tools should be checked regularly for deterioration or damage.
All combustible scrap, debris, and waste materials (oily rags, etc.) must be stored in covered metal receptacles and removed from the work site promptly. Proper storage to minimize the risk of fire including spontaneous combustion must be practiced. Only approved containers and tanks are to be used for the storage and handling of flammable and combustible liquids. All connections on drums and combustible liquid piping, vapor, and liquid must be kept tight. All flammable liquids should be kept in closed containers when not in use (e.g., parts-cleaning tanks, pans, etc.).
Bulk drums of flammable liquids must be grounded and bonded to containers during dispensing.
Storage rooms for flammable and combustible liquids must have explosion-proof lights. Storage rooms for flammable and combustible liquids should have mechanical or gravity ventilation. Liquefied petroleum gas must be stored, handled, and used in accordance with safe practices and standards.
“No smoking” signs must be posted on liquefied petroleum gas tanks. Liquefied petroleum storage tanks should be guarded to prevent damage from vehicles. All solvent wastes and flammable liquids should be kept in fire-resistant, covered containers until they are removed from the work site.
Vacuuming should be used whenever possible rather than blowing or sweeping combustible dust. Fire separators should be placed between containers of combustibles or flammables when stacked one upon another to assure their support and stability. Fuel gas cylinders and oxygen cylinders must be separated by a minimum distance of 20 feet or fire resistant barriers or partitions while in storage.
Fire extinguishers are selected for the types of materials and placed in areas where they are to be used.
These fire extinguishers are classified as follows:
Class A - Ordinary combustible materials fires.
Class B - Flammable liquid, gas or grease fires.
Class C - Energized-electrical equipment fires.
Appropriate fire extinguishers must be mounted within 75 ft. of outside areas containing flammable liquids and within 10 ft. of any inside storage area for such materials. All extinguishers must be serviced, maintained, and tagged at intervals not to exceed one year. Extinguishers should be placed free from obstructions or blockage. All extinguishers must be fully charged and in their designated places unless in use.
"NO SMOKING" rules will be enforced in areas involving storage and use of hazardous materials. "NO SMOKING" signs have been posted where appropriate in areas where flammable or combustible materials are used and/or stored. Safety cans must be used for dispensing flammable or combustible liquids at point of use. All spills of flammable or combustible liquids must be cleaned up promptly.
Storage tanks should be adequately vented to prevent the development of excessive vacuum or pressure as a result of filling, emptying, or atmosphere temperature changes. Storage tanks are equipped with emergency venting that will relieve excessive internal pressure caused by fire exposure.
First Aid and Medical Services
First Aid Treatment
Personnel who provide first-aid services shall have current certifications from recognized agencies such as the American Red Cross, Heart Association, Medic First Aid, or equivalent. Under no circumstances shall first-aid trained personnel render medical treatment.
A representative of Page Clearing is required to be present during the transportation and treatment of company personnel.
During emergency situations when an employee requires medical treatment for an occupational injury or illness, the local emergency ambulance shall be used to provide transportation for that employee unless other arrangements have been made. In all other cases, a representative of Page Clearing will transport personnel to clinics and medical facilities.
Modified Work (Light Duty Policy)
It is the policy of Page Clearing to provide modified work to persons who have been injured on the job or become ill because of an occupational exposure. Work provided for employees will be compatible with their work restrictions and will not expose the employee to additional harm or injury.
Employees, who are injured or become ill, must provide the company with a written medical statement of release from their treating physician or other licensed provider. Upon return to work, this release must be submitted to their supervisor or other authorized company representative prior to being assigned to perform any work.
The policy of Page Clearing is to not schedule persons on modified duty work status to work overtime. Persons who are permitted to return to work on a modified duty status will be scheduled to work their normal work schedule not including any overtime hours they would have normally worked unless the supervisor or other responsible management person directs otherwise.
Non-Occupational Illnesses And Injuries
Employees who are injured or become ill at home or during non-work hours must provide Page Clearing with a written medical release without restrictions upon returning to work. Employees who have been injured severely or have had a contagious illness must provide Page Clearing with written proof that they have recovered from their condition. If an injury or illness is of a serious nature, the Responsible Safety Officer (RSO) and Human Resources must be consulted before a person is permitted to return to work.
Return to Work Policy
In all cases, employees who have sustained an on-the-job injury or illness must provide written medical proof of their condition and ability to perform their work upon their return to work.
First Aid Log
Any injury or illness that is reported to a first-aid facility or medical facility must be recorded on a First-Aid Log form. This includes non-occupational cases and injuries or illnesses treated that involve vendors, suppliers, Contractors/ Subcontractors, client personnel, and any other third party. First-Aid Logs or any portions of a log are not for general distribution. Requests for such information shall be processed by the RSO.
Employees who are taking over-the-counter and prescription medications must report such usage to their immediate supervisor or the RSO before returning to work.
First Aid Kits
First-aid kits and required contents are maintained in a serviceable condition. Unit-type kits have all items in the first-aid kit individually wrapped, sealed, and packaged in comparable sized packages. The commercial or cabinet-type kits do not require all items to be individually wrapped and sealed, but only those which must be kept sterile. Items such as scissors, tweezers, tubes of ointments with caps, or rolls of adhesive tape, need not be individually wrapped, sealed, or disposed of after a single use or application. Individual packaging and sealing shall be required only for those items which must be kept sterile in a first-aid kit.
Where the eyes or body of any person may be exposed to injurious chemicals and/or materials, suitable facilities for quick drenching or flushing of the eyes and body are provided, within the work area, for immediate emergency use. A list of emergency numbers shall be available for each job site location.
All areas controlled by Page Clearing must be kept in orderly and clean condition and used only for activities or operations for which they have been approved. The following specific rules must also be followed:
Personal Protective Equipment
Page Clearing will provide suitable equipment to protect employees from hazards in the workplace. The Responsible Safety Officer (RSO) will advise on what protective equipment is required for the task, but the supervisor of the operation must obtain this equipment and see that it is used.
Personal protective equipment (PPE) shall be provided, used and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazard due to processes or environment. Activities involving specialized operations may present hazards that are difficult or impossible to completely eliminate or adequately safeguard against by using engineering controls. When a hazard still exists after all practical engineering control measures have been taken, personnel must be provided with adequate protection through the use of personal protective equipment. The type of personal protective equipment required for any hazardous operation depends upon the nature and severity of the hazards involved. The Supervisor shall conduct a Hazard Assessment so that proper PPE can be selected.
The Hazard Assessment shall be documented in writing and shall include, at a minimum, identification of the area assessed, the date of the assessment, the name of the person conducting the assessment, identification of the hazards present (or likely to be present) and identification of the specific PPE required to be used to mitigate the hazards. The Hazard Assessment shall be maintained on file. Additional assessments shall be conducted whenever new hazards become present or become likely to be present. Ultimately, it is the responsibility of the supervisor to ensure a safe work environment and provide proper personal safety protection for their employees.
Based on the results of the supervisor's hazard assessment, the supervisor shall select the type of PPE to be utilized. The rationale for the PPE selection shall be communicated to the employees by the supervisor and the supervisor shall ensure that the selected PPE is furnished to the employee and is properly used by the employees. Page Clearing will not be responsible for the adequacy or maintenance of any PPE provided or owned by employees. Regardless of origin, no PPE considered for use shall be defective or damaged.
The supervisor will ensure that all employees are properly trained in the following:
The supervisor shall certify in writing that each employee has been properly trained in the above and that each employee has demonstrated an understanding of the training and the ability to use the selected PPE before being allowed to perform work requiring the use of PPE. Employees shall be provided retraining as the supervisor deems necessary to ensure compliance with 29 CFR 1910.132.
When the supervisor has reason to believe that any affected employee who has already been trained does not have the understanding and skill required to properly use PPE, the supervisor shall provider additional training to each such employee. Other circumstances where retraining is necessary include, but are not limited to, situations where the workplace render previous training obsolete; or changes in the types of PPE to be used render previous training obsolete.
PPE equipment will not be used as a substitute for the elimination of hazardous conditions but as a supplemental safety measure that is required when engineering controls cannot successfully eliminate or satisfactorily control the hazard. Supervisory personnel shall ensure that the PPE is being used correctly. Equipment must be maintained in reliable condition at all times. The RSO will be responsible for ensuring that all contractor personnel, including subcontractors, comply with 29 CFR 1910.132. PPE worn in areas where chemicals or asbestos contaminants have been encountered shall not be taken to the wearer's residence for cleaning, care or maintenance without first being decontaminated.
Protective Equipment Issued
Protective clothing is not a substitute for adequate engineering controls. Protective clothing will be issued to employees who work with hazardous material for the purpose of protecting their health and safety.
The Responsible Safety Officer is available for consultation as needed.
Page Clearing requires the wearing of safety shoes when appropriate. Examples are when employees are exposed to foot injuries from hot, corrosive or poisonous substances, in shops, in equipment handling or in construction jobs where there is a danger of falling objects.
Page Clearing provides proper hand protection to employees exposed to known hand hazards. The supervisor must obtain the suitable hand protection and ensure that it is used. Assistance in selecting the proper hand protection may be obtained by consulting the RSO.
Page Clearing provides appropriate head protection devices for employees to protect them from head or other injuries that could result from their working environment. Some head protection devices are available from stock. The supervisor must also maintain sufficient supply of head protection devices for visitors in the area.
Page Clearing provides appropriate eye protection devices for employees assigned to tasks in which an eye-injury hazard exists. The supervisor of the operation is responsible for determining the need for suitable eye-protection devices and for ensuring that the employees use them.
The RSO will assist the supervisor and/or employee in defining eye-hazard operations and in selecting appropriate eye protection. A supervisor is available to issue, repair, adjust, fit or dispose-of personal safety glasses and also for consultation regarding occupational eye protection.
The standard sign, (CAUTION, EYE HAZARD AREA, DO NOT ENTER WITHOUT EYE PROTECTION), must be posted in every area where eye protection is mandatory. All employees who work in such an area must wear the eye protection issued to them. Every visitor to the area must also be provided with suitable eye protection.
Page Clearing provides the appropriate hearing protection for employees in areas where the sound level exceeds the permissible exposure limit.
Hazard Communication Program
The purpose of this notice is to inform our employees that Page Clearing is complying with the OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations 1910.1200, by the following actions:
This program applies to all work operations in Page Clearing where you may be exposed to hazardous substances under normal working conditions or during an emergency situation.
The Responsible Safety Officer (RSO) is the program coordinator who has overall responsibility for the program. The RSO will review and update the program, as necessary. Copies of the written program may be obtained from the RSO.
Under this program, you will be informed of the following items:
i The Hazard Communications Standard.
i The hazardous properties of chemicals with which you work.
i Safe handling procedures.
i Measures to take to protect you from these chemicals.
i Hazards associated with non-routine tasks.
i Hazards associated with unlabeled containers.
List of Hazardous Chemicals
The RSO will make a list of all hazardous chemicals and related work practices used in the facility and on jobsites, and will update the list as necessary. Our master list of chemicals and substances identifies all chemicals and substances used throughout our work areas. The master list of chemicals and substances will be maintained by the RSO, and is available for review. MSDSs will be maintained at the Page Clearing shop and at every jobsite.
Material Safety Data Sheets (MSDS)
MSDS provide you, the employee with specific information on the chemicals you use. The RSO will maintain a binder with an MSDS on every chemical or substance used by Page Clearing. The MSDSs will be a fully completed OSHA Form 174 or equivalent. The RSO will ensure that the shop and each jobsite maintain the appropriate MSDSs for that area. MSDSs will be made readily available to you during normal working hours.
The RSO is responsible for acquiring and updating MSDSs. He will contact the chemical manufacturer or vendor if additional research is necessary or if an MSDS has not been supplied with an initial shipment. All new procurements for the company must be cleared by the RSO. The master list of chemicals and substances is available for review from the RSO.
Labels and Other Forms of Warning
The RSO will ensure that all hazardous chemicals used in the facility and on jobsites are properly labeled and updated as necessary. Labels shall be legible, and in English, however, for non-English speaking employees, information shall be presented in their language as well. Labels should list at least the following items:
i The chemical identity.
i The appropriate hazard warnings.
i The name and address of the manufacturer, importer, or other responsible party.
The RSO or your immediate supervisor will refer to the corresponding MSDS to assist you in verifying label information. Containers shipped from the shop will be checked to make sure they are properly labeled.
If you transfer chemicals from a labeled container to a portable container that is intended for immediate use, no labels are required on the portable container. These portable containers shall not be allowed to remain in any work or storage areas overnight without emptying or labeling to prevent another person from coming in contact with the portable container.
When you are required to perform hazardous non-routine tasks (such as entering confined spaces), a special training session will be conducted to inform you of the hazardous chemicals which you might be exposed and the proper precautions to take to reduce or avoid exposure.
Anyone who works with or is potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Standard and the safe use of those hazardous chemicals by the RSO. This training shall be performed for present workers and for new hires at the time of their initial assignment. The training program may use classroom style training materials and/ or audiovisual aids. Whenever a new chemical is introduced, additional training, informal if appropriate, will be provided. Regular safety meetings shall be conducted to review the information presented in the initial training. Supervisors will be trained regarding jobsite hazards and appropriate protective measures so they will be able to answer questions from employees, and to provide daily monitoring of safe work practices.
The training plan will emphasize these items:
The RSO, upon notification, will either meet with or have a designated agent meet with other contractors, subcontractors, or any other applicable parties on jobsites to discuss the following items:
In addition, each contractor bringing chemicals on-site must provide Page Clearing with the appropriate hazard information on these substances, the labels used, the precautionary measures to be taken in working with these chemicals, and the location of the MSDSs.
All employees, or their designated representatives, can obtain further information on this written program, the Hazard Communication Standard, applicable MSDSs, and chemical information lists from the RSO.
Hearing Conservation Program
This chapter contains information on the effects, evaluation, and control of noise. For assistance in evaluating a noise problem, contact the Responsible Safety Officer (RSO).
Hearing tests will be conducted on all new employees within six months of their hire date. All employees will then be tested annually in accordance with federal law.
Danger of Noise
Exposing the ear to high levels of noise may cause hearing loss. This loss can be temporary or permanent. Temporary hearing loss or auditory fatigue occurs after a few minutes exposure to an intense noise but is recoverable following a period of time away from the noise. If the noise exposure is repeated, there may be only a partial hearing recovery and the loss becomes permanent. Typically, significant hearing losses occur first in the frequency range of 3,000 to 6,000 hertz (Hz). Losses in this frequency range are not critical to speech perception, and the individual usually is completely unaware of this initial symptom. With longer exposures, the hearing loss spreads to lower frequencies, which will affect speech perception. Workers' Compensation laws regard hearing losses in the speech frequency range of 500 to 3,000 Hz as being compensable.
The evaluation of hearing loss due to noise is complicated by the fact that hearing acuity normally decreases with increasing age. Further, the losses associated with age are quite similar to those caused by excessive noise since the hearing for high frequency sounds is most affected in both instances. Hearing impairment may also result from infections, tumors and degenerative diseases.
The Occupational Safety and Health Administration (OSHA) have prescribed the limits established by the American Conference of Governmental Industrial Hygienists (ACGIH) as a standard for occupational noise exposure. Both the sound pressure level of the noise and the total duration of the noise exposure are considered to determine if these limits are exceeded. The sound pressure levels are expressed as decibels A-weighted (dBA). A-weighting filters are used when measuring sound levels to more accurately predict the response of the human ear to different frequencies. When the daily noise exposure is composed of two or more periods of noise of different levels, their combined effect must be considered rather than the individual effect of each.
Permissible Noise Exposure
Duration per day (hours) vs. Sound level dBA (slow response)
Levels in excess of the permissible exposure limit require use of the appropriate personal protective equipment (hearing protection).
Reducing Noise Exposure
Noise exposure can be reduced by using engineering controls, administrative procedures or personal protective devices. Federal and state occupational safety and health regulations require that whenever employees are exposed to excessive noise levels, feasible engineering or administrative controls must be used to reduce these levels. When these control measures cannot be completely accomplished and/or while such controls are being initiated, personnel must be protected from the effects of excessive noise levels. Such protection can, in most cases, be provided by wearing suitable protective hearing devices.
Reduction of noise production at the source:
Reduction of noise transmission:
Personal Protective Devices
The appropriate Medical Services provider and/or the supervisor will supply ear plugs for employees upon request or before going into a high noise area. There is a need for medical supervision when ear plugs are used because their effectiveness depends on proper fitting. Only approved plugs should be used. Ear plugs should be cleaned daily to prevent ear infections.
Protection greater than a single device can be obtained by wearing ear plugs under an earmuff. While the reduction provided by wearing both devices simultaneously is considerably less than the sum of the individual components, it is still greater than when either device is worn separately.
Respiratory Protection Program
The Respiratory Protection Program has been established to protect the health of workers who wear respirators and assure compliance with State and Federal law. Every worker who uses a negative pressure cartridge or canister respirator must be included in the program. Medical monitoring, training, fit testing, maintenance and quality assurance components are basic parts of this program.
Any operation that generates harmful airborne levels of dusts, fumes, sprays, mists, fogs, smokes, vapors or gases or that may involve oxygen-deficient atmospheres requires the use of effective safety controls. This must be accomplished, as much as feasible, by accepted engineering control measures (e.g., enclosure or confinement of the operation, general and local ventilation, and substitution of less toxic materials). When effective engineering controls are not feasible, or while they are being instituted, appropriate respiratory protection must be used in accordance with Page Clearing’s requirements as prescribed by the Occupational Safety and Health Administration (OSHA) & American National Standards Institute (ANSI) Standard Practices for Respiratory Protection. Every worker who uses a negative pressure cartridge or canister respirator must be included in the program. Workers using other types of respirators may be required to comply with some program requirements.
Lightweight single use respirators may sometimes be worn in situations where respiratory protection is required such as to control exposure to airborne particles. However, workers must be fit tested with the make and model of respirator they will wear, instructed in its use and meet the other maintenance and quality assurance components requirements of this program.
To ensure that the respiratory protection program is conducted in accordance with OSHA & ANSI, certain responsibilities are required of each employee, supervisor, Responsible Safety Officer (RSO), and the employer medical services provider. An employee has the responsibility to use provided respiratory protection in accordance with this program. Male employees must remain clean shaven where an issued respirator touches their face; this is to assure proper fit of the respirator during use.
Employees are also responsible for:
Supervisors are responsible for:
· Identifying those employees who may need to use respiratory protection (The RSO will provide assistance upon request in this determination). Note: Users of lightweight single-use respirators are not required to be included in this program if they work in situations where overexposure to chemical substances is not going to occur and respirator misuse is not likely. These exposures are generally described as nuisance situations where the worker is more comfortable with some respiratory protection. Workers may also use lightweight single-use respirators to control exposure to a non-occupational condition such as an allergy without being included in the program.
· Ensuring that their employees have been properly trained and fitted.
· Ensuring that their employees use the respirators as required.
· Surveillance of the work area. Before the start of any project, as part of the Hazard Analysis, a careful determination shall be made as to present or potential airborne hazards to which employees may be exposed.
The RSO is responsible for:
Respirator Selection Criteria
Respiratory protection devices will be chosen after considering the following factors:
Page Clearing must make employees available and pay for medical monitoring. Page Clearing may contract with a local health care provider. Medical status for workers who use respirators shall be reviewed annually.
Persons must not be assigned to tasks requiring the use of respirators unless it has been determined that they are physically able to perform the work and use the equipment. The Examining Physician responsible for the employee's care will determine what diagnostic method is necessary to determine whether medical conditions exist which would prohibit or limit respirator use. Pulmonary function tests, including forced vital capacity (FVC), forced expiratory volume at one second (FEV1.0) and a medical questionnaire may be given to employees. The Respiratory Medical Evaluation Form may be used by the Examining Physician to evaluate any person, except asbestos workers, who may use a respirator.
Pertinent health factors, conditions on the job site and the employee's health status will be considered by the Examining Physician. The Examining Physician will certify whether the employee is capable of wearing a respirator and describe any physical limitation.
Fit testing must be done whenever something happens which could affect the fit of a respirator such as when an employee's facial characteristics change or the respirator design changes. Fit testing is required annually for workers exposed to benzene and semi-annually for workers exposed to asbestos, arsenic, lead, and acrylonitrile. Workmen with facial hair in the respirator area will not be issued respirators requiring a fit test because it cannot be determined that the respirator will fit under conditions of use. Fit testing shall include face-to-seal fit, wearing in normal air for a long familiarity period and testing in a test atmosphere. Fit testing will be done after the employee's annual medical evaluation, if one is required.
Monitoring of Air Contaminants
Air contaminant levels during routine operations will be monitored by Page Clearing before the type of respiratory protection is selected. Existing operations undergoing a change that might significantly alter the concentration of air contaminants should be evaluated by Page Clearing to determine if another method of protection is appropriate.
Selection of Respirators
Once a respiratory hazard is identified, the RSO or designated personnel will select the proper respiratory protection based on the nature of the hazard. Selection will be made in compliance of OSHA Respiratory Protection Standard. Only NIOSH/MSHA approved respirators will be assigned to personnel.
Respirators will be selected based on the exposure hazard. Any choice of respirator will be based on American National Standard Practices for Respiratory Protection Z88.2.
Particulate Respirator Protection
To select the correct respirator for protection against particulates, the following conditions must be known:
Multiplying the occupational exposure limit by the APF for a respirator gives the maximum workplace concentration in which that respirator can be used. For example, if the commonly accepted APF for a half-mask respirator is 10 and the PEL is 5 mg/m3, then 50 mg/m3 is the highest workplace concentration in which a half-mask respirator can be used against that contaminant. If the workplace concentration is greater than 50 mg/m3, a more protective respirator (with a higher APF) should be used. In no case should an air-purifying respirator be used in IDLH concentrations.
Any required air quality monitoring of the workplace will be done by Page Clearing which will maintain records. Monitoring results will also be provided to affected individuals.
Whenever possible, reusable respirators should be assigned to individual workers for their exclusive use. Permanently assigned respirators must be durably marked with the name of that person and the date issued. When disposable respirators are issued, the same models that were fit tested must be kept in stock.
Page Clearing will issue a respirator from its stock when an employee is first fit tested or when a new type of respirator is issued on a subsequent fit. Page Clearing shall maintain a stock of replacement respirators and/or cartridges and issue them to the employee as necessary.
Those who issue canisters-cartridges must see that they are properly labeled and colored before they are put into service. The labels and colors must be maintained until they are disposed.
If it is necessary to replace a reusable respirator because of loss or damage, the newly issued respirator must be fit tested before it is used. This is to ensure that the respirator is not defective.
Employees who will use respirators will be given training on a yearly basis. Training may be performed after fit testing is done or other arrangements may be made. Page Clearing will maintain records of training. Training certificates shall include at a minimum, employee name, date of training and type of training. In areas where job tasks and materials change, Page Clearing must be contacted to provide an updated training.
Each respirator must be inspected routinely before and after each use by the employee using it. Respirators for emergency use must be inspected after each use or at least once each month by the employees to whom they are assigned. Inspections of emergency respirators should be done according to manufacturers' instructions.
Cleaning and Disinfecting
Respirators issued for exclusive use must be cleaned and disinfected after eight hours of use or as necessary to ensure protection for the wearer. Respirators used by more than one person and emergency respirators must be cleaned and disinfected after each use. During cleaning, an inspection shall be made, and any worn or deteriorated parts or components shall be repaired or replaced. Respirators for emergency use (such as SCBA’s) shall be inspected at least once a month and after every use.
Employees shall arrange for replacement or repairs by experienced persons with parts designed for the respirator. Do not attempt to replace components or make adjustments or make repairs beyond the manufacturer's recommendations. SCBAs or air line respirators must be returned to a professional repair service or the manufacturer when it is required for repair or testing.
After inspection, cleaning and necessary repair, store respirators to protect them against dust, sunlight, heat, extreme cold, excessive moisture or damaging chemicals.
Page Clearing will evaluate this program through periodic and random inspections to assure that respirators are properly used, cleaned and maintained. Periodically, Page Clearing will survey to determine whether anyone is using a respirator who is not included within the program. Program evaluation reports will be kept by the RSO.
Page Clearing will maintain the following records:
Monitoring records will include the following information:
Records shall include the name, social security number and exposure of employees whose exposures are represented.
Employee Environmental Protection
Workers in the normal course of their duties are required to perform work in adverse weather conditions. Precautions and continuing measure shall be taken by each worker to minimize health risks and discomfort from working in these conditions.
Employees, who work in outdoor places of employment or on job tasks in other areas at those times when the environmental risk factors for heat illness are present, are at risk for developing heat illnesses if they do not protect themselves appropriately. The objective of this program is employee awareness regarding heat illness symptoms, ways to prevent illness and what to do if symptoms occur.
It is the policy of Page Clearing that any employee participating in job tasks when environmental risk factors for heat illness are present will comply with the procedures in this document.
To ensure that all employees of Page Clearing are protected from heat illness while working on job tasks where environmental risk factors for heat illness are present and to establish the minimum requirements for working in this environment.
Acclimatization: The temporary adaptation of the body to work in the heat that occurs gradually when a person is exposed to it. Acclimatization peaks in most people within four to fourteen days of regular work for about two hours per day in the heat.
Environmental risk factors for heat illness: Working conditions that create the possibility that heat illness could occur, including air temperature, relative humidity, radiant heat from the sun and other sources, conductive heat sources such as the ground, air movement, workload severity and duration, protective clothing and personnel protective equipment worn by employees.
Heat Illness: A serious medical condition resulting from the body’s inability to cope with a particular heat load (includes heat cramps, heat exhaustion and heat stroke).
Personal Risk Factors for Heat Illness: Factors such as an individual’s age, degree of acclimatization, health, water consumption, alcohol consumption, caffeine consumption, and use of prescription medications that affect the body’s water retention or other physiological responses to heat.
Preventative Recovery Period: A period of time to recover from the heat in order to prevent heat illness.
Shade: Blockage of direct sunlight. Canopies, umbrellas and other temporary structures or devices may be used to provide shade. One indicator that blockage is sufficient is when objects do not cast a shadow in the area of blocked sunlight. Shade is not adequate when heat in the area of shade defeats the purpose of shade, which is to allow the body to cool. For example, a car sitting in the sun does not provide acceptable shade to a person inside it, unless the car is running with air conditioning.
The Responsible Safety Officer (RSO):
Supervisors are responsible for:
Affected employees are responsible for:
The following basic requirements apply to all employees while working where environmental risk factors for heat illness are present.
All employees shall be identified who are required to work where environmental factors for heat illness are present.
Training shall be provided for all potentially impacted employees working where environmental risk factors for heat illness are present and their supervisors. Training information shall include but not be limited to the topics listed in the training section of this written program. All potentially impacted employees and supervisors who supervise these employees must be trained on the risks and prevention of heat illness, including how to recognize symptoms and respond when they appear.
Drinking water in the quantity of 1 quart per hour shall be available at all times for each employee for the duration of the entire shift while working outdoors in the heat. Supervisors shall remind employees to drink frequently and this topic will be addressed at tailgate meetings.
Employees shall have access to a shaded area to prevent or recover from heat illness symptoms and where they can take their rest breaks. The importance of taking rest breaks and recognizing when a preventative recovery period is needed allowing employees to cool shall be addressed at tailgate meetings.
In the event an employee feels discomfort from the heat, a preventative recovery period is needed to allow the employee to cool down and prevent the onset of heat illness.
Supervisors and employees shall carry a means of communication to ensure that emergency services can be called. Verification that the means of communication are functional at the worksite shall be carried out prior to each shift.
Training shall be provided for employees and supervisors working on job tasks where environmental risk factors for heat illness are present.
All employees working on job tasks where environmental risk factors for heat illness are present shall receive instruction before being assigned to work tasks. Training topics shall include the following:
Supervisors shall receive training on the following topics prior to being assigned to supervise outdoor employees:
Workers should prepare for cold weather by wearing several layers of clothing. This allows the worker to remove or add layers as necessary throughout the work shift as temperature and the worker’s heat changes. Coffees, teas and other hot drinks may help the worker maintain body temperature. Under no circumstances shall any alcoholic beverages be used. Hoods, facemasks, insulated boots, gloves and glove liners should all be considered in extreme weather conditions. Certain combinations of temperature, wind and jobsite location may make it impractical to work. In those extreme cases, workers should check with their supervisor or the RSO for direction.
Wet or Inclement Weather
Workers exposed to rain, sleet, snow or other wet conditions shall wear protective, waterproof clothing. Careful assessment of the jobsite under inclement weather conditions must be made. Slips and falls may happen in the general jobsite area of work, in addition to slips from ladders, scaffolds or other work surfaces. Any electrically- operated tools shall not be used in wet conditions due to the risk of electrical shock.
When a thunderstorm with cloud to ground lightning approaches within 5 miles of the jobsite, all employees must park all equipment and take cover in a service or crew truck. Before resuming work activities, employees will wait until 30 minutes has past since the last thunder was heard.
Some workers in windy conditions are at great risk. Handling or working with large, lightweight materials and working on ladders or elevated work surfaces are all examples of job duties which pose special hazards in windy conditions. Therefore, each jobsite and work assignments shall be assessed for dangers from high winds.
Stop Work Authority
Authority and Responsibility
This program is fully endorsed by upper management. It gives every employee at every level the right to question unsafe actions and the responsibility and authority to require that work be stopped when a dangerous situation is observed.
The Stop Work Authority program is designed to be another tool to make Page Clearing an incident free workplace.
Levels of Stop Work Authority
Level 1: Immediate Correction
Level 2: Delayed Correction
· If you see something that you feel is unsafe, never hesitate to step in and intervene. Always treat the other person with respect instead of demanding that they be safe. For example; ask a question like, “Shouldn’t you be wearing safety glasses” or “Should you be climbing on that? I’m afraid you’re going to fall.” There are a lot of non-confrontational ways to help make Page Clearing a safe place to work for everyone.
· If you see a situation you feel is unsafe and you are nervous or unwilling to intervene, please contact a supervisor or the RSO immediately. The injury you prevent may be your own.
Short Service Employees (SSE)
Any employee with less than six months with Page Clearing or in the same job type shall be considered a Short Service Employee (SSE).
To ensure that short service employees are identified, appropriately supervised, trained, mentored and managed to prevent accidents such as personal injury, injury to others, environmental damage or property damage.
SSE personnel shall be visibly identifiable. Page Clearing has adopted green hardhats for all SSE’s on site. Any deviation from this must be approved and communicated to site supervisor.
Supervisors will monitor their employees, including SSE personnel, for adherence to Page Clearings’ Safety Programs and environmental policies, as well as job knowledge. If, at the end of the six month period, an SSE employee has worked safely and adhered to all other policies, the SSE identifier may be removed at the supervisor’s discretion.
A mentor must be assigned only one SSE per crew and the mentor must be on site to monitor the SSE.
Minimum requirements to be a mentor are:
NOTE: In certain situation, SSE’s may be prohibited in working in high hazard areas. The onsite supervisor or RSO will make this decision.
Employee Emergency Action Plan
Page Clearing requires that during every emergency an organized effort be made to protect personnel from further injury and to minimize property damage. All of Page Clearing’s resources can be made available to respond to an emergency. Each supervisor must know what to do during an emergency in his or her area and must be certain that his or her employees understand their roles.
Emergency Action Plan
A responsible party must be designated by the Responsible Safety Officer (RSO) and oriented for each workplace or jobsite. Generally, the RSO or designated representative is the person in charge of a workplace or jobsite. This person has specific responsibility for the preparing, updating and implementing of the emergency plan. This responsibility also includes requiring personnel to attend training programs.
Specifically, each plan must contain the following information and procedures as appropriate for each workplace.
Emergency Escape Procedures
Floor plans showing evacuation routes, the location of shutoff switches and valves for the utility systems (water, gas, electricity), and the locations of fire extinguishers and supplies (including medical). The location and description of special hazards or hazardous devices shall be included on the floor plans. A fire drill shall be conducted annually to ensure employees understand the proper procedures.
Emergency Operator Personnel
A list of people with specific duties during an emergency and a description of their duties shall be provided. For example, specific people should be assigned to supervise evacuation and to carry out a rapid search of the area (assuming this can be done safely).
Accounting for All Employees
Designation of a primary assembly point for evacuees that is well away from the building shall be established. An alternate site shall also be designated in case the first choice cannot be used. A roll call shall be conducted at the assembly point to ensure all employees on site are accounted for.
No one shall reenter an evacuated building or area without specific instructions from the RSO or other person in charge.
Rescue Medical Duties
Proceed with first aid or attempt to control the incident only if you can do so safely and have been trained in first aid or the emergency response necessary to control the incident.
Reporting Fires and Other Emergencies
Report the emergency immediately by calling 911. State what happened, the specific location, whether anyone was injured and your name and phone number in addition to any other applicable information. The person reporting the emergency shall stay on the line until the first responders arrive on site.
Additional Contacts for More Information
Page Clearing has designated personnel at the central office for additional information. If you have any questions, please contact the RSO.
During an emergency, the supervisor must:
Employees, other than emergency-response groups, involved in any emergency greater than a minor incident are expected to act as follows:
· Comply with all guidelines and procedures as outlined by the RSO or designated person regarding the Emergency Action Plan. In an emergency situation the employee may, if there is threat of further injury or further exposure to the hazard, remove all injured persons if possible and leave the immediate vicinity. If there is no threat of further injury or exposure, the employee should leave seriously injured personnel where they are.
Page Clearing shall review the Employee Emergency Action Plan with each applicable employee: initially when the plan is developed, when the employee’s responsibilities or designated duties change and whenever the plan is changed.
Drug Free Workplace Program
In a commitment to safeguard the health of our employees and to provide a safe working environment for everyone, a Drug Free Workplace Program has been established by Page Clearing. This program is implemented pursuant to the Drug Free Workplace Program requirements, the applicable rules of the agency for Health Care Administration, the Department of Labor and Employment Security and the U.S. Department of Transportation Regulations.
Page Clearing prohibits its employees from illegally or improperly using, possessing, selling, manufacturing or distributing drugs on its property, or while its employees are at work. It is also against Page Clearing policy to report to work or to work under the influence of drugs. It is a condition of employment to refrain from using illegal drugs or alcohol on the job, or abusing legal drugs on or off the job such that it affects the job. If an injured worker refuses to submit to a test for drugs or alcohol authorized under the program and addendum thereto, he may forfeit his eligibility for medical and indemnity benefits.
The drug use prohibitions and the testing procedures provided for under this program may involve the following drugs or metabolites:
To ensure that drugs and alcohol do not enter or affect the workplace, Page Clearing has the right to conduct reasonable searches of all vehicles, containers, lockers or other items on Page Clearing property or Page Clearing worksites in furtherance of this program. Individuals may be requested to display personal property for visual inspection upon the Page Clearing's request. All personal property searches will take place only in the employee's presence. All searches under this program will occur with the utmost discretion and consideration for the employees involved. Searches for the purposes described herein will be conducted when Page Clearing has reasonable suspicion that the employee has violated Page Clearing's Drug Free Workplace Program, and that evidence of such misconduct may be found during the search.
Job Applicant Drug Testing
All applicants will be tested for the presence of drugs prior to hiring. Any job applicant who refuses to submit to drug testing, refuses to sign the consent form, fails to appear for testing, tampers with the test, or fails to pass the pre-employment confirmatory drug test will not be hired. Unless otherwise required by law, that applicant also will be ineligible for hire for a period of at least two (2) years.
Employee Drug Testing
Any employee using, selling, purchasing, possessing, distributing or dispensing drugs on duty or on Page Clearing property, reporting to work or working under the influence of drugs, or having a positive drug test result, except first time violations found through Random Testing, will be subject to dismissal.
In the case of a first-time violation of Page Clearing's policy, based on Random Testing only, an employee may be offered an opportunity to enter into an approved and supervised rehabilitation program as an alternative to dismissal.
Any employee who refuses to submit to a drug test will be dismissed from employment or otherwise disciplined by Page Clearing.
An employee injured while at work that refuses to submit to a drug test, or has a positive confirmation test, may be dismissed from employment or otherwise disciplined by Page Clearing and may forfeit his eligibility for all Page Clearing workers' compensation medical and indemnity benefits.
Failure to consent to a reasonable search of vehicles, containers, lockers or other items on Page Clearing property will be grounds for dismissal or reason for denial to Page Clearing premises.
All information, interviews, reports, statement memoranda, and drug test results, written or otherwise, received by Page Clearing through a drug testing program are confidential communications and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceeding, except as may otherwise be provided by statute or regulation. Similarly, Medical Review Officers, laboratories, employee assistance programs, drug and alcohol rehabilitation programs, and their agents and employees who receive or have access to information concerning drug test results obtained pursuant to this program shall keep all such information confidential except: as provided above, or when its release is authorized pursuant to a written consent form, signed voluntarily by the person tested.
Information on drug test results shall not be released or used in any criminal proceeding against the employee or job applicant. Information released contrary to this section shall be inadmissible as evidence in any such criminal proceeding.
Affect of Other Medication
Each employee or job applicant shall provide any information he or she considers relevant to a drug test including identification of currently or recently used prescription or non-prescription medication or other relevant information. The employee or applicant shall provide this information before testing to the Medical Review Officer. The information provided shall be confidential. Employees and job applicants may consult the Medical Review Officer for technical information regarding prescription and non-prescription medication.
Explanation of Test Results
An employee or job applicant who receives a positive confirmed test result may contest or explain the result to the Medical Review Officer within five (5) working days after receiving written notification of the test result. If an employee’s or job applicant’s explanation or challenge is unsatisfactory to the Medical Review Officer, the Medical Review Officer will report a positive test result back to Page Clearing. The employee or job applicant may contest the drug result. An employee or job applicant is responsible for notifying the laboratory in the event he/she initiates any administrative or civil action, in order to ensure that the laboratory retains the specimen.
Employee Assistance Programs
In the case of a first-time violation of Page Clearing's policy, based on Random Testing only, an employee may be offered an opportunity to enter into an approved and supervised rehabilitation program as an alternative to dismissal.
Over-The Counter and Prescription Drugs Which Could
Alter or Affect the Outcome of a Drug Test
The following is a list of over-the-counter or prescription drugs which could alter or affect a test result. Due to the large number of obscure brand names and the constant marketing of new products, this list cannot be and is not intended to be all inclusive:
Alcohol - All liquid medications containing ethyl alcohol (ethanol). Please read the label for alcohol content. As an example, Vick's Nyquil is 25% (50 proof) ethyl alcohol, Comtrex is 20% (40 proof), Contac Severe Cold Formula Night Strength is 25% (50 proof), and Listerine is 26.9% (54 proof).
Amphetamines - Obetrol, Biphetamine, Desoxyn, Dexedrine, Didrex
Cannabinoids - Marinol (Dronabinol, THC)
Cocaine - Cocaine HCI topical solution (Roxanne)
Phencyclidine - Not legal by prescription.
Methaqualone - Not legal by prescription.
Opiates - Paregoric, Parepectolin, Donnagel PG, Morphine, Tylenol with Codeine, Empirin with Codeine, APAP with Codeine, Aspirin with Codeine, Robitussin AC, Guiatuss AC, Novahistine DH, Novahistine Expectorant, Dilaudid (Hydromorphone), M-S Contin and Roxanol (morphine sulfate), Percodan, Vicodin, etc.
Barbiturates - Phenobarbital, Tuinal, Amytal, Nembutal, Seconal, Lotusate, Fiorinal, Fioricer, Esgic, Butisol, Mebaral, Burabarbital, Butabital, Phrenilin, Triad, etc.
Benzodiazepines - Ativan, Azene, Clonopin, Dalmane, Diazepan, Librium, XanaX, Serax, Tranxene, Valium, Verstran, Halcion, PaXipam, Restoril, Centrax.
Methadone - Dolophine, Methadose
Propoxyphene - Darvocet, Darvon N, Dolene, etc.
DRUG FREE WORKPLACE PROGRAM
Job Applicant Acknowledgment of Receipt and Understanding
I hereby acknowledge that I have received and read the Notice to Applicants and Employees about Page Clearing’s Drug Free Workplace Program, a summary of the drugs which may alter or affect a drug test and a list of local Employee Assistance Programs and drug and alcohol treatment programs. I have had an opportunity to have all aspects of this material fully explained. I understand that the full text of the Drug-free Workplace policy is available upon request.
I HEREBY ACKNOWLEDGE RECEIPT OF “THE NOTICE TO APPLICANTS AND EMPLOYEES ABOUT PAGE CLEARING’S DRUG-FREE WORKPLACE PROGRAM”, DRUG AND ALCOHOL TREATMENT PROGRAMS AND EMPLOYEE ASSISTANCE PROGRAMS”, AND A LISTING OF THE OVER-THE-COUNTER AND PRESCRIPTION DRUGS WHICH COULD ALTER OR AFFECT THE OUTCOME OF A DRUG TEST. I ALSO UNDERSTAND THAT THE DRUG-FREE WORKPLACE POLICY AND RELATED DOCUMENTS ARE NOT INTENDED TO CONSTITUTE A CONTRACT BETWEEN PAGE CLEARING AND ME. THE UNDERSIGNED FURTHER STATES THAT HE OR SHE HAS READ THE FOREGOING ACKNOWLEDGMENT AND KNOWS THE CONTENTS THEREOF AND SIGNS THE SAME OF HIS OR HER OWN FREE WILL.
Bloodborne Pathogen Program
This program is for all employees of Page Clearing who may possibly be exposed to blood or body fluids in the conduct of their job. This infection control plan complies with OSHA requirement, 29 CFR 1910.1030, Bloodborne Pathogens. The plan includes requirements for personal protective equipment, housekeeping, training and a procedure for reporting exposures.
The Responsible Safety Officer (RSO) will handle the Bloodborne Pathogen Program and maintain records of any training and/ or inspections required.
Biological Hazard: Any viable infectious agent that presents a risk, or a potential risk, to the well being of humans.
Medical Wastes/Infectious Wastes: All waste emanating from human or animal tissues, blood or blood products or fluids, including used first aid bandages, syringes, needles, sharps, material used in spill cleanup and contaminated PPE or clothing.
Universal Precautions: A system of infectious disease control that assumes that every direct contact with body fluids is infectious and requires every employee exposed to be protected as though such body fluids were infected with bloodborne pathogens. All infectious/medical material must be handled according to Universal Precautions.
Unprotected exposure to body fluids presents the possible risk of infection from a number of bloodborne pathogens notably Hepatitis and HIV.
Engineering Controls. Proper storage facilities and containers and disinfectant equipment.
Administrative Controls. Universal precautions, assignment of PPE, employee training, use of spill kits specifically designed for blood and body fluids and waste disposal procedures.
Reporting and Record Keeping
Any reports required by OSHA will be maintained by the RSO. All reports (training certificates, vaccination reports, and exposure reports) will be maintained for 30 years. Occupationally contracted Hepatitis-B Virus (HBV) or HIV will be recorded on the OSHA 300 Log of Occupational Injuries and Illnesses as an illness. Exposures to Bloodborne pathogens from contact with sharps will be recorded on the OSHA 200 Log of Occupational Injuries and Illnesses if treatment such as gamma globulin, hepatitis B immune globulin or hepatitis B vaccine is prescribed by a Physician.
All employees assigned as first responders will receive initial and annual training by a qualified medical practitioner on the Bloodborne Pathogen Program. Additionally, employees trained in First Aid shall be offered this annual training. All new and current affected employees will be trained initially and annually thereafter. The content of the training program will include:
Documentation of training shall be done by the RSO.
Those workers required to provide first aid or emergency response duties on a routine basis will be offered HBV vaccinations at Page Clearing’s expense. The choice for HBV vaccination is not mandatory. If an affected Employee chooses not to have the vaccination at the initial offering, they will have the opportunity to be vaccinated when they are ready. The RSO will document the offer, acceptance or declination, and vaccination dates.
Post Exposure Treatment and Notification Procedures
Should an affected employee or an employee acting as a "Good Samaritan" be occupationally exposed to HIV/HAV/HBV the affected employee will report the exposure to the RSO. Page Clearing will provide for the employee to be tested for HIV/HAV/HBV at Page Clearing’s expense. Following the initial blood test at time of exposure, seronegative employees will be retested at 6 weeks, 12 weeks and 6 months to determine if transmission has occurred. During this period, the employee will follow the recommendations provided by the Physician or the U. S. Public Health Service.
An "occupational exposure" is defined as blood or body fluid contact from an injured or ill employee to an open wound, or mucous membrane of the affected employee, or an injury by a contaminated sharp object. Following the report of exposure, the RSO will contact the exposure source and request that person be tested for HIV/HAV/HBV at Page Clearing’s expense. The request is not mandatory and if refused will not effect that employee's future employment. The source individual's blood is tested as soon as possible and after consent is obtained to determine HBV and HIV infectivity.
During all phases of post exposure, the confidentiality of the affected employee and exposure source will be maintained on a "need to know basis". The results of any HIV/HAV/HBV tests conducted will be provided to the exposed and source employees within 5 business days of receipt.
Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses are prohibited in work areas where there is a potential for exposure to any health hazard. Food and drink must not be stored in refrigerators, freezers, or cabinets where blood or other potentially infectious material is stored or in other areas of possible contamination.
Gloves must be made of appropriate disposable material, usually intact latex or vinyl. They must be used in the following circumstances:
Employees must wash their hands immediately, or as soon as possible, after removal of gloves or other PPE and after hand contact with blood or other potentially infectious materials.
All PPE must be removed immediately upon leaving the work area, and if this equipment is overtly contaminated, it must be placed in an appropriate area or container for storage, washing, decontamination or disposal.
Contaminated clothing must not be worn in clean areas or outside the building.
All procedures involving blood or other potentially infectious agents must be performed in a manner that will minimize splashing, spraying and atomization.
If an employee has a needle stick, cut, or mucous membrane exposure to another persons body fluids he/she must report the incident immediately.
All employees exposed to human blood and blood products must report to the RSO for information and possible inclusion in the Hepatitis B Immunization Program.
Infection Control Plan
The purpose of the Infection Control Plan is to protect the health and safety of the persons directly involved in handling the materials, workers and the general public by ensuring the safe handling, storage, use, processing, and disposal of infectious medical waste. This plan complies with OSHA requirement proposed for 29 CFR 1910.1030, Bloodborne Pathogens.
Personal Protective Equipment for Worker Protection
Gloves must be made of appropriate disposable material, usually intact latex or vinyl. Gowns, aprons, or lab coats must be worn when splashes of body fluid on skin or clothing are possible. Mask and eye protection are required when contact of mucosal membranes (eyes, mouth or nose) with body fluids is likely to occur (e.g. splashes or aerosolization). Resuscitation equipment, pocket masks, resuscitation bags, or other ventilation equipment must be provided to eliminate the need for direct mouth to mouth contact.
Universal Precautions and General Safety Rules
Page Clearing will not perform invasive medical treatment or provide intravenous medication. Therefore, the exposure to Bloodborne Pathogens, as defined in item # 3 below, is determined to be from routine and emergency first aid treatment of common workplace injuries. The following Universal Precautions and General Safety Rules have been established to prevent the spread of viral and bacterial organisms (namely HIV/HAV/HBV). In all cases, the following Universal Precautions and General Safety Rules should be followed:
Potable water shall be provided at jobsites for drinking. Portable drinking water dispensers shall be designed, constructed and serviced so that sanitary conditions are maintained, shall be capable of being closed, and shall be equipped with a tap and labeled as such.
When single service cups are supplied, both a sanitary container for unused cups and a receptacle for used cups shall be provided.
Open containers such as barrels, pails or tanks for drinking water from which the water must be dipped or poured, whether or not they are fitted with a cover, are prohibited.
A common drinking cup and other common utensils are prohibited.
Except as otherwise indicated in this section, toilet facilities are provided at jobsites. The number of facilities to be provided shall be based on the number of employees. Where toilet rooms will be occupied by no more than one person at a time, that can be locked from the inside, and contain at least one toilet and sink, then separate toilet rooms for each sex in this case need not be provided. Toilet paper with holder shall be provided for every toilet room. Also, the sewage disposal method shall not endanger the health of employees.
This requirement does not apply to mobile crews or to normally unattended work locations so long as employees working at these locations have transportation immediately available to nearby toilet facilities which meet the other requirements of this section.
Food and Beverages on Premises
This section shall apply only where employees are permitted to consume food or beverages, or both, on the premises.
Eating and drinking areas. No employee shall be allowed to consume food or beverages neither in a toilet room nor in any area exposed to a toxic material.
Waste disposal containers. Receptacles, constructed of smooth, corrosion resistant, easily cleanable, or disposable materials, shall be provided and used for the disposal of waste food. The number, size, and location of such receptacles shall encourage their use and not result in overfilling. They shall be emptied not less frequently than once each working day, unless unused, and shall be maintained in a clean and sanitary condition. Receptacles shall be provided with a solid tight-fitting cover unless sanitary conditions can be maintained without use of a cover.
Sanitary storage. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic material.
Fit For Duty/Risk Evaluation Procedure
The purpose of this policy is to provide Page Clearing a means of obtaining a specialized evaluation to determine an employee’s medical or psychological fitness to perform their essential job functions. The evaluation is a means to address extraordinary situations where an employee may pose a risk to themselves or others in the workplace.
It is the policy of Page Clearing to provide a method of addressing extraordinary situations where a risk has been identified. This policy is intended to address issues in a timely and confidential manner to ensure workplace operations are not disrupted and safety concerns are met.
1. Coverage – This policy applies to all Page Clearing full time and part time employees.
2. Responsibility for cost – The cost of the evaluation shall be the responsibility of Page Clearing. Any cost associated with the treatment recommended as a result of the evaluation shall be the responsibility of the employee.
3. Basis for obtaining evaluation – A management decision to require an evaluation may be established when an employee:
· Displays behavior that may pose a hazard or risk to themselves or others.
· Exhibits emotional or psychological behavior that has the potential to endanger the safety and security of persons or property.
· Creates disruption at the workplace.
Fitness for Duty/ Risk Evaluation Procedure
1. When considering an evaluation, management shall first consult with their Human Resource Office (HR).
2. Once the decision has been made to conduct an evaluation, Management and HR shall have documented the following prior to referral:
· Precipitating events.
· Performance and behavior concerns.
· Pending or previous disciplinary action.
· Employees job description and essential job functions.
3. Page Clearing will monitor the employee’s compliance with treatment recommendations and progress toward fitness for duty. When the employee is approved to return to work, HR will obtain the necessary medical information from the treating resource.
4. Management shall communicate with the employee in person and shall provide the employee a letter outlining:
· Workplace concerns
· Specific reasons for evaluation and any other concerns that negatively impact the workplace
· Expectations for compliance in resolving the concerns
· Consequences for failure to accept the conditions of the referral
5. Consequences or Failure to accept or follow conditions of the referral:
· Disciplinary actions up to and including dismissal shall occur if the employee fails to comply with a management directive to undergo an evaluation or fails to make the required improvements in performance or conduct.
6. Findings of the Fitness for Duty/Risk Evaluation.
The findings of the evaluation summary will recommend one of the following courses of action:
· Fit to return to duty without specific recommendation.
· Fit to return to work with specific recommendations.
· Not fit to return to duty or work until specific recommendations have been met.
7. Investigation Placement With Pay – Some situations may occur which would support the Investigation Leave Pay Policy if it is deemed best for the employee to no longer remain on site. Management will consider the best interest of the company and employees with regards to this provision. This provision may be appropriate to:
· Investigate allegations of performance or conduct deficiencies that may constitute just cause for disciplinary action.
· Avoid disruptions in the workplace and to protect the safety of persons or property.
Page Clearing policy and federal law require that Page Clearing staff, participating guests and visitors receive appropriate health and safety training. Supervisors are responsible for ensuring that employees and guests under their supervision receive this training so they are fully informed about possible occupational health hazards and know how to work safely.
Training must include Page Clearing’s health and safety orientation for new employees plus any additional training specific to the nature of hazards on the job; employees must complete this training before they can work unsupervised. All new employees must attend the new employee orientation within the first month of employment.
OSHA and other federal regulations spell out several specific health and safety training requirements for special hazards. These include, but are not limited to, hazard communication for exposure to hazardous substances, respirator use, hearing conservation, confined space hazards, and certification for using material in moving equipment such as forklifts. All employees are required to have CPR and First Aid certification.